Tender Evaluation Form: Fill & Download for Free

If you are looking for local tenders, I recommend to check local government or company websites, and see where they publish them. Often they publish their Tender requests in local newspapers as advertisement. Besides, they publishes all tenders on their own website and other local publication boards. You can use these as input to write your own EOI letter or Tender request.Besides, you can find here professional Expression of Interest (EOI) andInvitation To Tender.What happens next? A more important question for those who read it is maybe: How to submit an Expression Of Interest for a recent published Tender?Step 2; Obtain a copy of the tender or EOI request.Tender documents can be downloaded at several websites.Step 3; Decide whether or not you are suitable for the projectRead the tender document very carefully and familiarize yourself with the conditions of tendering, the advertised selection criteria, the specifications, and the conditions of the contract, especially the clauses dealing with delivery and price variations, before deciding whether you are suitable or not.Step 4; Understanding the contract and conditions of tenderIf you are unsure about proposed contract, either discuss it with the contact officer nominated in the tender advertisement or have the tender reviewed by your legal representative.Step 5; Completing your tender or EOI formsEnsure you have filled out all the necessary fields from the document, answered each of the criteria and supplied the required number of copies of your submission. You are then ready to lodge your tender documents.Company records are generally open to the public. However, tenders received are treated in confidence during the evaluation and reporting stages (see Steps 9 to 10), and subsequently retained on Tender File. They may at some time be the subject of an application to inspect.Tenderer’s who require any information provided with a tender to be kept permanently confidential should advise this in writing and give reasons, e.g. to protect a commercial interest or intellectual property.Step 6; Tender PeriodCompany will offer the same tender documents to all those who respond to an invitation to tender. The tender period is usually three weeks. During the tender period, you may wish to seek further information or clarification from the contact officer. If advice, verbal or in writing, is given to a respondent clarifying the meaning of the tender documentation, the same information will be issued to all other respondents. The company will maintain a written record of all advice given. The company may invite prospective tenderer’s to a pretender meeting to provide further information and to respond to questions raised. The minutes of this meeting will be distributed to those who attend the meeting, or who have registered their interest with Company.Step 7; Lodging your tender documentsTenders must be placed in a specific location, and no later than the closing time on the closing date. There are however some reasons that late tenders may be accepted – as described in the Local Government Act and Regulation. Mostly late submissions are not accepted.Step 8; Opening of tendersCompany’s tender opening panel will open all tenders received by the due date and time, in Company’s Reception area located at Company Chambers. The panel will list the tenders received in alphabetical order, and the list will be displayed in the Reception area for public viewing.Step 9; Evaluation of TendersEvery submission will be reviewed by a tender evaluation panel. While other criteria may be used which are more specific to each tender, the following are examples of commonly used criteria in an assessment:operational capabilityqualitypricetechnical and methodological assessmentfinancial capacity to undertake tenderduration or time requirementsoccupational health and safety assessmentenvironmental and sustainability considerationsThe tender evaluation panel will examine all tenders for compliance with the conditions of tendering, including completion of all the relevant tender forms. Each tender submission is read in detail and its strengths and weaknesses are assessed and recorded. The submissions are then scored against the advertised criteria and ranked.(optional Post-tender interviews)The tender evaluation panel may invite you to a post-tender interview to seek further details of your capability to carry out the works. Following the interview, the panel may review the scores and ranking of tenderer’s.Step 10; Recommendation to CompansThe panel will prepare a report to the Finance Department or Committee with a recommendation either to accept no tenders, with reasons given or to enter into a contract with one tenderer or a number of tenderer’s. The Committee’s resolution will then go as a recommendation to full Company.If your tender is successful you will be advised in writing and contract documentation may be required to be completed.Source: an example Expression Of Interest Tender Cover Letter

Procurement policy are set in an organisation to provide guidance to all stakeholders (typically User Department, Sourcing/Procurement Department, Accounts Payable) on the entire procurement process right from requirement gathering, request initiation, tendering, evaluation, award, contracting, service/goods acceptance, payments upto escalation management.Policy is usually followed up with a procedure document which goes into the specific details of how to manage specific sub-steps in the process. Procedure documents are more specific, provide detailed instructions and in most cases include the forms, approval flows and governance around decision making at each step.

The short answer is by ordering 42 Su-30 MKI and LCA.Government Mulls Plan B if Rafale Deal Fails to Come ThroughThe long answer is we need to look into the premise of the Rafale acquisition. In 2001, IAF suggested to purchase 126 Mirage 2000 fighters and transfer the production line to India of Mirage 200 to upgrade India's fighter production ability (Dassault agreed to that), have a single engine high uptime fighter, low cost of operations, decrease the logistics as India was already operating Mirage 2000 as well as increase the number of fighters.Indian Government at that time, NDA, suggested to have an open tender and select the 126 fighter. This led to one of the most comprehensive testing of the 4+ generation fighter jets which comprises of taking off at 50 degrees in Jaisalmer, sea level trials, soaking at -20 degree overnight and taking off. At this gruesome evaluation, F-16, F-18, Gripen and Mig 35 failed. Only two of the most expensive and most capable 4+ generation fighters Rafale and Eurofighter were selected. Once they were selected, financial bids were opened and L1 (lowest quoted price) was determined and Rafale was winner.There are four important things to note here. In whole this tendering, evaluation, financial bids, almost 10 years were passed after 2001. Second thing is because of this tendering, the original Mirage 2000 lines which were there for India to take were closed. Thirdly, due to the structure of tender of technical evaluation followed by financial evaluation made it impossible to select or negotiate with other contenders including Eurofighter. So, briefly the process did not leave any scope of negotiation with other contenders if the L1 was exorbitantly high. The financial bids of other disqualified fighters were not opened. Thus, the tender was rightly fully cancelled.But lot has been passed from 2001 to 2016. Su-30MKI (more than 272 are contracted and 200 are delivered) are performing incredibly well. We have developed lot of experience in maintaining and operating them, they are the CROWN JEWEL of IAF. So capability wise (what a fighter would do in combat), Rafale does not offer, if any, improvements. Thus, if needed 2 sqd. of SU-30 MKI can be ordered to make up the number.The real requirement was the replacement of Mig-21 fighters. Mig-21 are single engine fighters. They are cheap to operate. We needed cheap fighter at low cost that can be acquired quickly. Rafale is anything but cheaper. Moreover, Rafale is a two engine fighter jet, thus its operating cost is higher than single engine Mirage. Acquisition cost as well as weapon package is also very high as with all the European origin fighter. Thus, acquiring Rafale for cost effectiveness does not make sense. But we need numbers, low cost.LCA fits that fill. It is a homegrown fighter and it is an incredible fighter, not withstanding all the media lashes it has got. With IAF on board and govt. placing order of 8 Sqd. of LCA in its current form would give lots of maneuvering space to MOD and IAF. The cost of LCA is 25% of Rafale or even lower. It can be produced quickly by HAL. The recent estimate is 16 planes per year from 2018 onwards. In terms of capability, it is equivalent to Mirage 2000 or even better. Since, it is home grown fighter, we can add all the bells and whistles on it with time as Indian Navy is currently doing it while working with ADA for LCA MK-2. When LCA MK-2 with more powered engine would come, it will a fighter to reckon with. So essentially, lack of numbers due to Rafale not coming will be picked up by LCA with much less cost.Air force, DRDO, pleased with Tejas performance at BahrainThe only disadvantage of not manufacturing Rafale in India is we will not learn the new generation western manufacturing practices. Regarding TOT, no country in this world will part with their up to date technologies in the area of jet engines, radar codes and so on.So, to sum-up capability wise, Su-30 MKI would manage the higher end. As a work horse, LCA would fill the number with very good capabilities. I will go on a limp and say, LCA can handle all of our Western front without help from any Su-30. The money saved can be invested in modernization of airbases, SAM capabilities, precision munitions and many more.So, why then 36 only, I think it was done as a saving grace and not to invite fines for closing the tender. In my opinion, this number may increase to 76 in near future. Certainly, Rafale will bring extra good-to-have capability (higher uptime, low maintenance) but it was not the premise of original 126 MMRCA tender.