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What is the best project management tool?

As a project manager, you have to take the reins and guide your team to success. But we all know that project management is a delicate science. So if you’re going to succeed, you have to call on the best project management tools out there. Here’s the ultimate list of project management tools.FilestageFilestage is project management software that empowers teams of clients, coworkers, and stakeholders to simplify their review and approval workflow for documents, images, and videos.Key FeaturesUsers can directly annotate videos, PDFs, images, and audio files in any browser. Reviewers can annotate without registering.Users can exchange files and information with their teammates, clients, and partners as if they were in the same room.At each stage of your review, communication is clear and transparent.Users can give their feedback processes a clear structure, which can accelerate the speed of projects.Pros:Great CommunicationFilestage really does facilitate simple, effective communication, so the entire team stays updated and happy. Say goodbye to frustrating feedback rounds!Impress Your ClientsThe feedback and review process can be frustrating for everyone involved. ButFilestage will really impress your clients and make a great impression.Cons:Missing mobile and desktop appAt the moment, Filestage isn’t offering a dedicated mobile or desktop app but can be used on any device.Project Management Software - ProjectManager.comProjectManager.com is a piece of project management software that’s designed to help teams plan, track, and collaborate online. It aims at becoming a central hub that helps teams drive value and achieve greatness for each of their projects.Key FeaturesThis tool offers a range of flexible project views that cater to the preferences of your team members.Task lists drive transparency and help team members understand their tasks and responsibilities at a glance.ProsThis tool is easy to use from the get-go.The support and product teams are helpful and attentive.ConsReporting can be challenging and rigid.It can be time-consuming to maintain projects that are iterative in nature.BrightpodBrightpod is a piece of project management software that aims at taking the chaos out of managing marketing projects and helps project managers (and their teams) focus on what matters.Key FeaturesBrightpod empowers project managers to create workflows that help speed up similar projects and make them easier to plan.Project managers can also call upon a suite of time-tracking tools and timers to estimate how long their project will take, and what the final bill will be.ProsMarketing workflow templates make it easy for project managers to slash time and get their projects rolling.Its real-time activity reports for each team member drive transparency and offer useful insight into productivity.ConsSome users explain that the tool can become expensive, depending on how busy the project schedule is.The tool doesn’t currently offer an automatic, built-in timer. So time has to be logged manually, which can lead to inaccuracy.AsanaAsana is a piece of project management software that makes it easy for project managers to organize and plan their workflows, projects, and more. Project managers keep projects on schedule while they boost the overall quality.Key FeaturesThis tool offers simple UI that makes it easy to set priorities and deadlines while they assign tasks and structure projects.Visual project plans help project managers see how the project is progressing over time, which helps eliminate roadblocks and maintain an agile approach.ProsThis tool makes it easy to create strong links between team members, which eliminates the gaps in communication that often appear among team members.Asana offers integrations with a range of popular tools, which opens up new functionality and the potential for marketing project managers.ConsSome team members complain that notifications are too frequent, and that they can quickly become an issue in inboxes.The free version of the software no longer offers searching and reporting, which affects the functionality available to non-premium users.Intrigued by Asana but looking for something a little different? Take a look at our top alternatives. Stuck between choosing between Asana or Trello? Check out our deep dive into Trello vs Asana.WrikeWrike is a piece of project management software that powers up project managers will full visibility and control over their tasks. So it helps make project management more comfortable and productive.Key FeaturesReal-time reports give project managers insight into the status of all projects.Workflows can be streamlined and managed to track how the team is performing, and how projects are moving along.ProsThis tool can help reduce miscommunication and common errors between team members, thanks to the transparency it delivers.Users can quickly and easily find a visual of a project, in order to get a complete overview.ConsThis tool is difficult to configure and get started, which can have an impact on its overall efficiency and suitability.On one hand, the speed and volume of updates is positive. On the other, teams can get lost and fail to take advantage of new features.ProofHubProofHub is a piece of advanced online project management software that gives project managers full control over their tasks. It aims at becoming the central place for all of your projects and communications.Key FeaturesKanban boards simplify the way project managers define workflows, view tasks, and manage their teams.White-labeling means that businesses can personalize the ProofHub account to accomodate the look and feel of their brands.ProsThe cost of ProofHub is reasonable, which can increase the profitability of projects.Proofhub is intuitive and easy from the get-go, which results in small learning curves and improved efficiency.ConsSome users report that this tool is too simple and lacks key features (e.g., workflows and requirements management).This oversimplicity results in the tool being inappropriate for large teams and complex projects.Do you value creativity above all else? Here’s a closer look at the best software for creative project management.ClarizenClarizen is software that gives project managers the ability to manage work, automate processes, and collaborate across their enterprise. So this tool offers a single, intuitive solution.Key FeaturesThis tool is very simple to configure according to the specific needs of each business, which increases efficiency.The UI is also highly configurable at every level (according to a range of dynamic rule sets).ProsThis tool is highly customizable, and it helps project managers create custom processes that accomplish company goals.Clarizen’s reporting is also lauded by users, who appreciate its robustness and depth.ConsThe pricing structure is an issue for some users. They complain that caps on custom fields can only be overcome via an upgrade.Given the complexity of the tool, the steep learning curve is an issue, which can lead to some team members getting confused and feeling left behind.BasecampBasecamp is a tool that aims at giving project managers and their teams everything they need to get work done in one place. Billed as a calm and organized way to manage projects, this tool is rich in features and functionality.Key FeaturesThe tool offers sophisticated to-do lists that can be commented on and shared.Message boards and real-time group chat provide a place for the team to congregate. So they can discuss their progress and any issues related to the project.ProsThe platform seamlessly integrates with a range of tools, in order to offer new functionality and enhanced convenience for project managers and their teams.Compared to alternatives, the tool scales well, which means it can help project managers control complex projects with multiple team members.ConsIts vast functionality means that there’s quite a steep learning curve, so onboarding new members can be very time-consuming.While the ability to invite clients to the platform works well, outside users will often find themselves confused and intimidated.TrelloTrello is a flexible tool that’s free and easy to use. It helps project managers and their team members simultaneously keep an eye on both the bigger picture and the minute details.Key FeaturesTrello’s system of boards, lists, and cards is very intuitive, and it offers project managers a lot of options.The platform’s kanban system is fun to use, and it provides a sense of accomplishment as tasks are moved along the board.ProsThis tool is very customizable. Even the free version offers project managers a robust task-management system.The onboarding process is very simple, and it only takes new users a little while to get used to it.ConsIt lacks the ability to automate common tasks, which can reduce efficiency and increase the number of manual tasks that must be performed.It’s very difficult to link cards between boards, which can cause some headaches and reduce transparency.Looking for a free piece of software? Read our post on the best free project management software.If you’re interested in more project management tools, follow this link: Top 75+ Project Management Tools for Your Projects | The Project Success Blog.

What are the best collaboration tools for startups?

When I first started at Rocket Internet I quickly had to find ways to organize myself and my team in a chaotic environment.I started using https://trello.com/ which had the advantage to be free but still a bit basic and I personally found that although it is simple for geek type personalities, some of my staff were not using it properly. It also lacked some feature to make it the ultimate tool so I started to look for other solutions.Below is a list of solutions I looked at and my personal rating from A (excellent) to E (very bad), which is a total rating of a subset of 48 sub rankings:https://sites.google.com/ => Ahttp://sharepoint.microsoft.com/en-us/Pages/default.aspx => Chttp://www.glasscubes.com/online-collaboration-2/ => Bhttp://basecamp.com/ => Chttp://www.activecollab.com/ => Chttp://www.teamworkpm.net/ => Chttp://www.clarizen.com/ => Chttp://www.centraldesktop.com/ => Ewww.ajaxworkspace.com => Chttp://www.onstageportal.com/ => Dhttp://trac.edgewall.org/ => Dhttp://wts.smartsourcingglobal.net/ => DGqueues => CInsightly => DMavenlink => BWrike, http://www.wrike.com => Ahttps://www.zoho.com/projects/ => BProjectmanager.com => EDaptiv => Chttp://www.same-page.com/index.html => Dhttps://www.yammer.com/ => Dwww.asana.com => DSalesforce => DSAP => DBox.com => Dhttp://www.deskaway.com/ => Bhttp://www.5pmweb.com/ => BThe sub ratings were done on the following variables:User-friendliness (A to E)User Administration (A to E)DashboardUser Profiles / DirectoryPM: Project ListingCustomized ReportsPM: Issue LogAggregation of TasksPM: Task ManagementPM: Action itemsPM: Gantt / planningPM: MilestonesResource ManagementTime-trackingChat RoomInvoicingExpense TrackingDifferent levels of AccessSharing DocumentsAlerts / reminders / email notificationsSearchDocument VersioningEdit Documents OnlineFile PreviewWorking on documents simultaneouslyGoogle Docs IntegrationPost commentsSurvey PollNews & UpdatesDiscussion board / whiteboard / notebadWiki / FAQsEmail CapabilityActivity LoggingTemplate creationSpeed / Performance (A to E)Max UsersMax ProjectsStorage CapacityCustomization level (A to E)Developer Skill Needed to Setup Tool (A to E)PriceHosted / SaaSSupportAdditional featuresReferencesNow one could wonder which solution did I chose in the end? Well none, simply because the solution I wanted was too expensive for the expected usage of the platform. I was really convinced by Wrike and 5pmweb though, even tried to get some discounts but it was still too high in the end, per user basis or so. Google Sites lacked an important dimension for the projects I was working on so I rulled it out after playing with the options.Today I mainly use google docs to quickly manage projects with actionable points, nothing beats it in terms of setting up a project and who doesn't know how to use excel?I also use more professional tools for specific business areas such as Jira Atlassian for Product Development.Hope this helps!

What are the most recommended project documentation templates?

I know at first, it might seem a rather daunting prospect to create this entire bank of documentation, from the ground up. Before you hit the ‘New Document’ button, here’s a collection of links to online project documentation templates.These will provide you with strong templates for all of the key project documents that you’ll need to create. They’ll help you get your new project documentation process up and running as quickly and smoothly as possible.Project Business Case Document TemplateThis free project business case template from Filestage ensures that you’ve covered all of the key points, and that they’re clearly outlined in full.Project Charter Document TemplateFilestage also has a free online template for a project charter template. This document can be used throughout the project creation process, as a guideline and reference point, which your whole team regularly refers back to. So, it’s vital that you get it right.Work Breakdown Document TemplateSmartsheet has created a work breakdown document template that gives you a reliable, easy-to-use starting point, from where you can create a document that exactly covers all of your project’s unique requirements.Requirement Specification TemplateSmartsheet’s online requirement specification document template will save you many a sleepless night, as you can be certain that all of the key requirements of your project have been covered.Risk and Issue Log TemplateProject Smart has created a risk and issue log template that ensures that you have not only covered all of the details required for any risks and issues involved in your project but that you have outlined these in a clear, efficient manner.Template for Request Management DocumentFilestage offers a free downloadable change request form and in addition a comprehensive guide about how to handle project change requests effectively. If you need more information regarding this specific document you should definitely check out this blog article.Communication Plan TemplateKeep your team’s communication on track with this useful Communication Plan template from Filestage.Project Timeline TemplateFilestage has created a free online project timeline template. This Google sheet template for project managers lays out all of your project’s key deadlines as well as vital pieces of information, in an organized, efficient, and user-friendly format.Project Closure Sheet TemplateThis online project sign-off sheet, created by Filestage, is available to download for free. It has a great project documentation format, which ensures that all of your key confirmation points are included.To delve into a further breakdown of the process and learn handy tips to help you effectively manage each step of the project documentation process, I recommend you read this guide all about managing project documentation and how important it is in ensuring your project is a success. The Ultimate Guide about How to Manage Project Documentation | The Project Success Blog

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