Sample Complaint Letter. Sample Complaint Letter: Fill & Download for Free

What do you mean by wrong transaction? Pls ellucidate it or send pic of this particular transaction so that an appropriate letter can be drafted otherwise bank won't listen. You also have an alternative to go bank with your statement and explain your objection personally accross the table and it will get sorted out.

I want to ask my boss for last month's salary. How can I write it in a formal email?This is a serious matter and might come with serious financial problems as consequences. Make sure you have contacted the accounting department and they have replied to your question in an unsatisfying way.Than contact the boss and ask to investigate and resolve this issue that is delaying the salary payment. Also, ask for a prompt response including the solution.Check out this sample letter:Source: Salary Delay Complaint Letter Template

The most effective way is to write a complaint letter to the concerned authorities addressing any issue if it can’t be solved thru’ email or phone conversation.Sometimes, it may be found that the concerned authorities are not aware of the issues. If somebody informs them about the problems, they may take action.Since it’s a formal letter, always maintain the prescribed format to write a complaint letter.Be specific and write the complaint letter precisely.Don’t use any slang language and also don’t attack personally in the letter. You should have valid documents and proof to write a complaint letter.Format of a Complaint LetterComplaint letter is a part of formal letter. Hence, it should follow the prescribed format of a formal letter.Let’s check below the format of a complaint letter:Sender’s address:Write the address and the contact details of the sender on the top left corner. You can also include email and phone no. of the sender.Date:Leave one line below the sender’s address and put the date of writing the letter.Receiver’s address:Leave one line below the date and write down the recipient’s address details.Subject line:Leave one line below the recipient’s address and write down the subject line.The subject line must be short enough and should cover the intention of your letter. It must be written in one line only.SalutationStart with “Dear Sir/Madam” or “Respected Sir/Madam”.If you are not writing the letter to a particular person, rather you are writing to any department of an organisation, you can write “Dear Manager” or “Dear HR Department” or “Dear Staff Members” etc.Use a comma (,) after the salutation.Body of the letterThis can be sub-divided into three parts:Part-1: Introduction and the purpose of writing the letter.Part-2: Write down the detail of the letter specifying the problems, consequences, grievances, events, records etc. as applicable.Part-3: Draw a conclusion by suggesting any solution, action required, your expectation within a time frame etc.Complimentary ClosingA complimentary closing is a polite way to convey your regards to the recipient.You can use “Yours sincerely” or “Yours faithfully”.Don’t forget to use a comma (,) after the complimentary closing.Sender’s name, signature and designationLeave another couple of lines for the last step—your name and signature. Type your full name underneath it.Enclosures or attachmentsAttach all the relevant transaction documents, previous email or chat conversation with sales representative or any authorized person.Tips to write a complaint letterFollow the below tips to write a complaint letter in a proper way:Strictly follow the prescribed format of a formal letter to write a complaint letter.Though you’re disappointed and hence writing a complain letter, your language should be moderate. Don’t use any abbreviation and slang language.Write in a precise and specific way. Focus directly to the issues concerned to write the complaint letter and it should have a clear objective.Write the main content of your letter in short paragraphs as far as practicable.Mention the date and location of your purchaseIndicate the problem of the product or any mistake in billing, warranty etc.Let them know how you would like them to resolve your issuesSpecify the target date within which you would look forward to get reply or solution to your problemsAttach all the relevant transaction documents as ‘enclosure’ at the end your complaint letterInclude your name and contact detail very clearly to get a quick response from the recipientChoose the subject line carefully so that it can cover the summary of the letter.Don’t use any emotional or informal words.Click to read more: How To Write A Complaint Letter - Format & Sample Download |