Subcontractor Daily Work Record: Fill & Download for Free

I’ll tell you what planning and contracts engineers do at site, then you answer this question for me.Here you go..Let’s go with planning first:Planning is one of the core areas of project/construction management. Planning in construction projects can be done if you have a basic idea on quantity surveying.Planning in Construction Project mainly involves:Working out with the quantities required to cover the total scope of project for preparing the Project completion schedule using Project Management tools like MS Project/Primavera and get them approved by the Project Manager for preparing the Budget Work plan for the year under consideration.Preparation of Monthly & daily work plans and progress reports.Analyzing the Direct & Indirect cost overruns, shortfalls, and prepare Profitability report.Preparation of monthly “Daily Progress Reports Vs Interim Payment Certified reports”, Monthly Work In Progress statements..Preparing the bill collection plan from the client.Coordinating with the site execution team for preparing monthly procurement schedules for major materials, building materials, special materials and tools as per the work plan.Monthly Reconciliation of major materials.Monitoring of procurement and follow-ups to get the required materials in time.Identifying the BOQ deviated items and giving the inputs to contracts department for preparing the claims.Creation of Purchase requisitions and purchase orders for sub contractors / PRW contractors.Micro Planning: Item wise planning for all the activities involved in the project.Preparation of BUDGET for the next financial year.etc.Planning engineers do a lot more. I just mentioned the key areas they work on.CONTRACTS:This is purely based on my experience as a Contracts engineer in a construction project.1. Execute proper contracts appreciation and ensure adherence to contractual conditions:We are normally provided with a hard copy of Contract Document which consists of thousands of pages.Whenever we need important clauses like variations/payments/advances etc, we can’t search the entire document. So, we prepare a Contracts Appreciation Document (we simply call it CAD).We enlist all the important clauses and streamline them in different schedules. This helps us in finding important clauses whenever required.2. Identify risks and develop risk mitigation plans:Detailed analysis of Risk is done at different levels of Project Cycle likea. Pre Qualification Stage,b. Tendering/Bidding Stage,c. Project Planning and Procurement Stage,d. Execution and Monitoring Stage,e. Project Closure and Claims stage.f. Project Operation and maintenance stage.etc.3. Develop and maintain client relationship:Even if you have a legitimate claim, client will not accept your claim. You can’t do anything without client’s support.So, we maintain good relationship with the Client.4. Ensure timely & accurate work measurement, billing, certification and collection:Need to keep a track on interim payment schedule. Check the deductions(Taxes, Interests on advance taken) and advances (Material advance, Mobilization Advance etc), Bank Guarantee expiry details etc.Escalation calculations for steel, cement, labor, fuel and other commodities. Principal and interest deductions in the RA Bills.5. Ensure identification, documentation and submission of claims & variations.This is the most interesting part. Refer all the related documents and IS codes to find a loophole in the contract document and claim extra time and cost.6. Ensure documentation and preparation for Dispute Review Boards & arbitration:Ok… Dispute!? Here we come :D7. Draft contractual letters to get them approved by Project Manager and send them to Client, Subcontractors, Government bodies etc.This is the most boring part. I had to sit for 3 weeks to draft a letter (14 pages) for Extension of Time. (Biggest career achievement so far- Awarded with 6 months project Extension based on a strong claim)8. Finalize sub contractor engagement:Creating subcontractor work orders, finalizing their rates and their scope of work etc and ensure validation of subcontractor bills as per contract conditions using SAP.9. Ensuring of various contemporious records are correctly maintained by various departments as required in terms of the contract provisions.10. Recording hindrances and rescheduling physical and financial milestones as per the delay analysis using MSP.etc.There are many other roles but we concentrate more on these.These are the things planning and contracts engineers do in Construction/Infrastructure projects.Now it is your turn to answer your question :D

In my experience, as a main contractor one should not follow with subcontractors manpower, only record the daily manpower. On a large scale project it is difficult to monitor the productivity requirements form every subcontractors on a daily basis. It is the work progress that need to be monitored and if the subcontractor fails to accomplish the required progress then you need to call the subcontractor for a meeting to understand the issue or you can inform him formally to provide an explanation. As a main contractor one need to check if subcontractor can provide a proper plan to achieve the lost progress. If manpower is an issue offer the subcontractor additional manpower with contracharges. Or take over the work and issue to other subcontractor after ensuring proper notices are provided according to the contact

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