Purchase Requisition Form: Fill & Download for Free

Technically, documents don’t flow - different users see different presentations of the data in the fields and forms that make sense to the transaction they are processing.User puts in Purchasing Requisition > Manager gets email on phone to approve a list of that days Purchases > upon approval, Purchasing Agent notified of new Purchase Order (PO) > Selected Vendor is emailed PO > Receiving Dock gets Expected Delivery Report and barcodes in deliveries as they arrive >AP sees GRN - Good Receipt Notice from Receiving confirming whatever was ordered on PO arrived in good shape and expected quantity > invoices arrive and are input into system (manual or file import) > AP clerk sees list of matched invoices to pay (the ones that match the PO and GRN) > selects whichever ones they want for payment > payments go out via mailed check, bank draft or whatever has been agreed to on the individual vendor record.So, the document, “Purchasing Requisition” contained the initial information but no one, past the requisitioner, ever saw an actual Purchase Requisition Form.And there’s more to it than this, EDI, budget approvals, spending authority, cash flow projections and reports - lots of things are happening depending on the company and how they have accounting controls set - but you can see the document ‘flow’ as it were, from the example.

While every company has their own processes that are unique to their own operation, there are basic processes that are relevant to purchase requisitions.Here are the four key steps:A need is identifiedThe necessary information is collectedA decision on the purchase is madeThe purchase requisition is compared to the invoice and issuedFor the purchase request there is a range of initial information that is required to be captured this will typically include:What the need is, i.e. a part number or a descriptionHow much is needed – usually identified by a quantityUnit of measure – for example you might want to order black sticky tape, you might want 10 with the unit of measure being a meter reel. (see how important the unit of measure becomes in this instance?).Required by date – when do you need your requirementUnit price/budget – How much you’re willing to pay for what you need.Supplier if knownPurchase requisition approvalOne of the key reasons for submitting a purchase requisition is to enable an approval process to take place (i.e. you can’t purchase this item until someone in authority has approved the spend).Depending on the value of spend and in some cases the types of assets being procured there might be several approval steps that need to be made (i.e. department manager, general manager, director for example).The time approval takes can vary and is usually dependent on the number of levels of authorization required and the complexity of the requirement.Some supplementary information is often required for high value/high complex items in the form of a business caseMoving to purchase orderOnce a requisition has been approved it usually moves into the procurement department where a purchase order can be raised.

After gruesome 5 hours of running round the university from one Department to another, finally submitted applications for Attested Degree certificate and Transcripts last Saturday. University still reminded me of the old Government offices of 1990s, as there was no single Computer/Laptop or a digital device for official use in the section where I submitted the Applications -PD1. It was all paper section. So I guess getting online when we are talking about AI is going to take another 20 Years or maybe never online here in this Department . I am not sure about other department within university.Always go through the main gate of university. I did the mistake of taking a internal road after following the Google maps. Inquiry section at the front gate (please note) was very helpful and will also guide you to make payment if you are unsure of which options to select under the Epay site. Make the payment, take the printout of challan, attach it with the application form. two different requisition forms are required which could be collected from Photocopy center within the University premises. Charges additional.Photocopy centers within and outside is always busy and charges are exorbitant compared to Kottayam town charges. Though I took 2 sets of photocopies for all my Marksheets and Degree Certificate, I still had to take it again according to their requirement as the Copies did not had adequate space below the page to be attested. 10th attested was handy. I had to get my BSc Mathematics from 2007 ECA. Since I did not had PG credentials, did not require the CD.Degree attestation requires two copies of degree certificate. (in order) Requisition form (could be purchased from photo copy center) +payment challan printout+ all mark sheets in order + 2-degree certificate +10th attested +2 WES ARR filled formsTranscript requires (in order) Requisition form (could be purchased from photo copy center) +challan+ all mark sheets in order + degree certificate +10th attested. requisition form (could be purchased from photo copy center) + 2 WES ARR filled forms.Make the payment through fone or laptop, if you miss out on any fee, you pay it using the balance fee option under miscellaneous tab on Epay website. Once the payment is done, all you need is the copies as mentioned above and finding the right tables to get your form verified and signed by different authorities.If you are lucky you won’t find any Hitler lectures sitting on any of the four tables through which your application form has to pass through :-)After going though 4 different rooms, four different tables of verification and signatures, final table verification failed as the Transmission charges are 325 less. Though on MG-epayu website it says transmission charges within India is 75, Since the University is keeping an Additional letter for WES, they are charging 400- which is the charges for transmission outside India.Since it was told 5 minutes before closing time, I had to revisit university next day to submit the balance payment and application forms. Works on Saturday full time starting 10.30am. Closing time is 4.30pm for certain sections and 4.45pm for others. Transcript is going to take 21 working days, but the lady doing the Degree attestation said it will take 2 months or more for her section. All the best for you. Enjoy the greenery while at campus.