Purchase Order Format In Word With Terms Conditions: Fill & Download for Free

Every industrial organisation requires material to carry out operations. The section which requires particular material is called indenting section. The indenting section after approval from concerned authorities prepares purchase requisition and places indent to Materials Management (MM) section. MMO then gets the tender published if it is an open tender or sends RFQs to suppliers if it is a limited tender. In response the prospective suppliers send their quotations. MMO opens the tender, prepares comparative statement of prices and commercial and technical terms and conditions. If the quotation of lowest bidder is technically and commercially acceptable, MMO places a purchase order setting out the quantity and conditions of supply of material. Upon receiving the material, MMO prepares Goods Received Voucher (GRV) and store records.It is a brief idea about work of MM officers. The above work is divided among various MMOs and one MMO looks after a particular section of purchases. For example he may be asked to look after import purchases etc.Generally work in MM section involves lot of file work and papers and work on Microsoft Word.I hope it helps you understanding the nature of work of MMO.

GST Number of Seller & PurchaserHSN/SAC Code of Goods/ServicesGoods DescriptionProper Address of Purchaser & Seller with Contact DetailsBifurcation of Tax (IGST, CGST & SGST)State Code (As per GST)“Tax Invoice” wording mentioned on TopInvoice NumberInvoice DatePlace of SupplyReverse Charges (if applicable)Purchase Order Number & DateQuantity of Goods SoldTerms & Conditions (Below of Invoice)Taxable & Total Invoice Value in WordsPAN number of SellerBank Address (For E-Payments or from Cheques) etc.

Short Answer:Most likely there is no binding contract. According to the UCC § 1–202(f), ‘notice’ (knowledge of a notification received) is effective for a particular transaction from the moment it is brought to the attention of the individual (presumably yourself) conducting the transaction, or from the time it would have been brought to the individual’s attention had they exercised ‘due diligence.’ Due diligence is exercised when the individual maintains reasonable routines for communicating significant information to the person, and there is reasonable compliance with these routines within the organization.If someone emails you right before the deadline, most courts would find it unreasonable that you would have received proper notice of the purchase order in time to accept it under the promotional offer. Provided that you are generally good about getting back to your customers’ calls/emails within a reasonable time frame (such as 24 hours, for example), even with due diligence the time by which you received proper notification would have been (and evidently, actually was) after the deadline had already passed.Of course, it does depend on your jurisdiction and the specific terms of the offer (purchase order), the routines you have in place at your tomato store/website, etc.Please be advised that I am not a lawyer [yet], so if you’d like to know more I’d suggest consulting a practicing lawyer.I’ve also provided additional information on what would constitute a legally binding contract for someone in your position below.Long Answer:Contract formation requires both a “manifestation of mutual assent” (in the form of an offer made by an offeror, and an acceptance of said offer by the offeree) and a “consideration” (a bargained-for mutual exchange of something of legal value, usually in the form of a performance or a promise to perform. Ex: the exchange of money for goods/services is consideration because money is a promissory note, which is why every USD states, “this note is a legal tender for all debts public and private”). Anywho, since we are dealing with the transaction (purchase/sale) of goods, the rule of law here follows that of the Uniform Commercial Code (UCC) rather than the common law of contracts.Under UCC, manifestation of mutual assent (MoMa, of short) to enter into an agreement requires one (the offeror) to first make an offer upon which the offeree can accept according to the terms and conditions (including any deadlines) specified in the offer, a contract cannot be formed without a legally valid offer having first been made.Almost every US jurisdiction holds the general consensus that advertisements are not legally binding, as they do not constitute actual offers to sell merchandise (or in this case, promote free merchandise as part of/in addition to the sale of merchandise), but rather advertisements function as solicitations to form potential future agreements regarding the sale/purchase of merchandise. Steinberg v. Chicago Medical School, 371 N.E.2d 634 (1977).In other (more simpler) words, advertisements are not themselves offers; they are merely invitations for others to make an offer, upon which you (as the seller may accept). Your tomato ads were likely sent out or distributed various people in hopes of reaching potential tomato buyers, who in turn would come to your tomato store/stand or visit your tomato website to make an offer to purchase your tomato(es) at the price or promotion specified in the advertisement.Since it is the not the sellers who make the offer to sell (technically, every seller is offering to sell their products); it is instead the buyers who make the offers to purchase the products, and it is the sellers who accept (or decline) the buyers’ offers. Buyers may make legally valid offers in the form of sending a purchase order to the seller, provided that the order includes all of the essential and necessary terms needed to conclude the offer (purchase order). The necessary terms may vary among jurisdictions and depending on the type of transaction involved, but the essential terms typically must include:Description of the goods.Quantity requested/ordered.Price term as consideration (quoted price expected to pay upon order. In this case, will likely account for the promotion included in the advertisement)Payment term (methods and dates of payment).Delivery date (or estimated range).Delivery location (mailing and shipping address).Purchase order number (usually at the very top or very bottom of the order).Buyer’s billing address and contact information.Seller's address.Signature block (for final execution of the purchase order by the buyer and seller, or the buyer’s and seller’s authorized representatives).A purchase order properly detailing all of the above definitely always constitutes an offer. If you were to sign and return the purchase order (or send out an invoice) to the prospective buyer with respect to the exact same unchanged terms included in the buyer’s original offer, that will constitute an acceptance of the offer. Once you’ve accepted the offer, you are locked into a legally binding contract and all of the terms agreed upon therein.But in your case, you have not seemed to have accepted the offer. So please refer back to the short answer above.EDIT: I realize now that this answer will only/primarily apply to the United States.