Follow Up Visit Form.Docx: Fill & Download for Free

Ideally, don’t even open the email at all. Just delete it. If you open it, don’t click on anything in the email (a link, a button, an image, etc.). And don’t open or save any attachments. Just delete the email and move on. Don’t forward it to anyone.EXE files attached to an email are not something you should click on or save. But they’re not the only possible bad attachments. Malware infections, security breaches, and phishing scams can be present in other files as well (e.g., doc, docx, pdf, xls, xlsx, bat, cmd, etc.). Even image files and video files can contain malware, these days.Keep in mind that emails can be constructed to look like they’re from people you know, your bank, your credit card company, a credit bureau, the government, etc. Some can be very convincing, but the links, buttons, images, and attachments can lead to malware infections, security breaches, and leaking of personal information.If you get an email from your bank, for example, don’t go to the bank site by clicking on anything in the email. Instead, manually go to your web browser, and visit the site directly to follow up on the issue raised in the email.

Debt recovery procedureUse the following steps – from friendly reminder through to letter of demand and bad debt collection – as an escalation process to contact your customers about an outstanding payment.1. Contact with a friendly payment reminderWhen payment first becomes overdue, give your customer a courtesy reminder by phoning, emailing or sending them a letter.Contacting them may be enough to get the invoice paid – they might've forgotten about the bill, paid the money into the wrong bank account, or there could be another minor issue that's easily and quickly resolved.Include payment options, banking details and contact information in the reminder to make it easier for the customer to pay you quickly.2. Contact with an overdue payment reminderIf the payment remains outstanding – and the customer has missed the next agreed payment date, or there's been no contact at all – give the customer another call, or send another email or letter reminder of the money owing, and request payment.Use our overdue email template below as a resource or reference:Overdue email template (DOCX 28.56 KB)3. Contact your customer with a final noticeWhen the customer hasn't paid as per the terms of payment – and has missed any extended payment dates again – call or email them to discuss the outstanding invoice and request payment.Use our final notice email template below as a resource or reference:Final notice email template (DOCX 28.69 KB)4. Try to make direct contact with your customerIf there's still no payment or response, consider visiting the customer in person – or phoning them if previous contact has been via email – to ask for payment.This could help facilitate a personal relationship with the customer that could be useful for future payments.Use our follow up contact script template below as a resource or reference:Follow up contact script (DOCX 28.54 KB)5. Send a formal letter of demandIf all your attempts to contact them and receive payment have failed – consider sending a letter of demand. Keep in mind this procedure should only be done as a last resort – it has the potential to damage the business relationship established with the customer.Use our letter of demand template below as a resource or reference:Letter of demand template (DOCX 28.48 KB)6. Consider using a debt collecting agency as a last resortIf you still haven't been paid – consider using a debt collecting agency to collect the outstanding money from your customer.Ways to avoid bad debt occurringTo reduce the possibility of customer bad debt in your business, you can:perform a thorough background check on a business before offering creditset safe customer credit limitsonly release goods when payment has clearedwait for direct deposit payment to clear before shipping any goodssend invoices out as soon as a job is complete, or on a regular dateclearly state all payment options and information on your invoices or contracts to make it easier for customers to pay youkeep regular contact with your customersoffer a small percentage discount for early payment of billsregister and conduct property searches – if you're a supplier – on the Personal Property Security Register External link (opens in same window) (PPSR) to recover goods that haven't been paid for.It's always good practice to clearly outline at the beginning of a customer relationship your expected terms of trade and payment.courtesy and link;Debt collection guidelines and recovery

Hi!That’s an interesting question. I have just done a bit of research following which this is the best practice I would like to recommend for redirecting PDF files:Since I understand the old PDF files have already been removed, in their place just create a new folder and give it the exact same name as the outdated PDF, including the use of the .pdf extension.Inside the new folder, place a default Web page such as index.htm. In the head of the default Web page, place meta redirect code. A user (or Google spider) visits the directory, finds an object with the correct name and the default Web page redirects them to the new content!Full details: 301 Redirect on a PDF, DOCX files?If your website runs on Wordpress or any other CMS, a process similar to the above one should work just fine. For WP users:Create a page and name it so that the URL is exactly the same as the one from the deleted fileSet up the 301 redirect (I assume the files are available elsewhere?) by using some suitable plugin such as Simple 301 Redirects or RedirectionIf you’re concerned somebody could accidentally visit the dull-pages you just created, you might want to set them to private (although I haven’t tested whether it’s working or not under private)Finally and before all the above, best you can do is submitting a new XML sitemap in Google (and Bing) Webmaster Tools and use the URL Removal Tool.More details here: PDFs in Google search resultsHope it helps!Pasquale