Commercial Tender Invitation Tender Document No: Fill & Download for Free

If you are looking for local tenders, I recommend to check local government or company websites, and see where they publish them. Often they publish their Tender requests in local newspapers as advertisement. Besides, they publishes all tenders on their own website and other local publication boards. You can use these as input to write your own EOI letter or Tender request.Besides, you can find here professional Expression of Interest (EOI) andInvitation To Tender.What happens next? A more important question for those who read it is maybe: How to submit an Expression Of Interest for a recent published Tender?Step 2; Obtain a copy of the tender or EOI request.Tender documents can be downloaded at several websites.Step 3; Decide whether or not you are suitable for the projectRead the tender document very carefully and familiarize yourself with the conditions of tendering, the advertised selection criteria, the specifications, and the conditions of the contract, especially the clauses dealing with delivery and price variations, before deciding whether you are suitable or not.Step 4; Understanding the contract and conditions of tenderIf you are unsure about proposed contract, either discuss it with the contact officer nominated in the tender advertisement or have the tender reviewed by your legal representative.Step 5; Completing your tender or EOI formsEnsure you have filled out all the necessary fields from the document, answered each of the criteria and supplied the required number of copies of your submission. You are then ready to lodge your tender documents.Company records are generally open to the public. However, tenders received are treated in confidence during the evaluation and reporting stages (see Steps 9 to 10), and subsequently retained on Tender File. They may at some time be the subject of an application to inspect.Tenderer’s who require any information provided with a tender to be kept permanently confidential should advise this in writing and give reasons, e.g. to protect a commercial interest or intellectual property.Step 6; Tender PeriodCompany will offer the same tender documents to all those who respond to an invitation to tender. The tender period is usually three weeks. During the tender period, you may wish to seek further information or clarification from the contact officer. If advice, verbal or in writing, is given to a respondent clarifying the meaning of the tender documentation, the same information will be issued to all other respondents. The company will maintain a written record of all advice given. The company may invite prospective tenderer’s to a pretender meeting to provide further information and to respond to questions raised. The minutes of this meeting will be distributed to those who attend the meeting, or who have registered their interest with Company.Step 7; Lodging your tender documentsTenders must be placed in a specific location, and no later than the closing time on the closing date. There are however some reasons that late tenders may be accepted – as described in the Local Government Act and Regulation. Mostly late submissions are not accepted.Step 8; Opening of tendersCompany’s tender opening panel will open all tenders received by the due date and time, in Company’s Reception area located at Company Chambers. The panel will list the tenders received in alphabetical order, and the list will be displayed in the Reception area for public viewing.Step 9; Evaluation of TendersEvery submission will be reviewed by a tender evaluation panel. While other criteria may be used which are more specific to each tender, the following are examples of commonly used criteria in an assessment:operational capabilityqualitypricetechnical and methodological assessmentfinancial capacity to undertake tenderduration or time requirementsoccupational health and safety assessmentenvironmental and sustainability considerationsThe tender evaluation panel will examine all tenders for compliance with the conditions of tendering, including completion of all the relevant tender forms. Each tender submission is read in detail and its strengths and weaknesses are assessed and recorded. The submissions are then scored against the advertised criteria and ranked.(optional Post-tender interviews)The tender evaluation panel may invite you to a post-tender interview to seek further details of your capability to carry out the works. Following the interview, the panel may review the scores and ranking of tenderer’s.Step 10; Recommendation to CompansThe panel will prepare a report to the Finance Department or Committee with a recommendation either to accept no tenders, with reasons given or to enter into a contract with one tenderer or a number of tenderer’s. The Committee’s resolution will then go as a recommendation to full Company.If your tender is successful you will be advised in writing and contract documentation may be required to be completed.Source: an example Expression Of Interest Tender Cover Letter

You can employ experts to assist you with this. It is on a case by case basis and an industry by industry basis.To go through the whole process would take days and then not cover everything.Most companies who seek offers use a tender documents (an invitation to treat) which they require bidders to complete. If you don’t understand anything regarding the documents or specification, ASK.

In simple terms a Quantity Surveyor is professional vested with the reponsibilty of providing better value projects for clients through efficient cost management.Here are other responsibilities of the Quantity SurveyorCost AdviceA Quantity Surveyor provides a preliminary cost advice more like an Approximate estimate (cost) required for the execution of the proposed project. This cost advice enables design decisions to be made with full knowledge of their financial implications to the client.Cost PlanningEvery client wants to know that he is getting value for money. Value for money not only in respect of the capital but also in respect of running and maintenance costs.To achieve this, the quantity surveyor undertakes cost planning which involves a systematic analysis of the structure which enables the price of each constituent to be valued against its performance requirements and aesthetic considerations.Tendering DocumentsThe QS prepares BQ's for tendering purposes including that of civil engineering and MEP services.Contract ManagementContract management is a specialist consultancy responsibility, its formed to manage the interface between the building client and the contractor by providing specialised, commercially oriented management for design and construction projects.Choice of ContractThe Quantity Surveyor provides professional advice to the client on choice of appropriate forms of contract for a given project.Obtaining TenderHe also offers advice on the selection of suitable firms to be invited to tender according to the scope,general standard of workmanship and skill that may be required.Post Contract Services - Valuation of work in progressThe QS measures and values the works carried out during the construction period together with the value of any variation which may have been authorised by the prime consultant.Cost ControlThe Quantity Suveyor prepares a financial statement and report at regular intervals to keep the client and the design team fully informed on the up-to-date financial position as a means of cost controlValue ManagementRisk ManagementAssest Management/Facilities Management