Timesheet Example Form Design: Fill & Download for Free

Time tracking software and proper team collaboration tool will skyrocket the productivity of your digital agency.I highly recommend you TimeCamp for time tracking and HeySpace for task management and team collaboration. Integrating the two tools can greatly improve the quality of tech sales organization work. Let me introduce them!HeySpace is a cloud-based software for teams that combines Slack and Trello features. Our goal is to provide organizations with the transparency necessary in carrying out projects and processes.All that to make sure companies achieve more with less effort:Thanks to its design you can see three boards in one place – your team and spaces (different channels), chat, list of cards with tasksYou can easily convert part of your conversation into a taskThe board with tasks allows you to see all projects in one placeNotification center to always stay updated with the latest informationEvery task can be adjusted – you can set the due date, assign people to it, add tags, description, attach files, add lists, comment on itThe feature of workspaces allows you to create many spaces, if, for example, you work for various organizations or have different clientsFancy and intuitive interfaceAttaching files of various formatsIndividual and group chatMobile appTimeCamp is a perfect tool to help you make your work more productive by measuring the time you or your team spend on particular activities. Time management has never been easier!The desktop app automatically tracks the time you spend on work as well as what activities you engage with,Then it displays all the data in the form of accurate and understandable reports,The feature of assigning the level of importance to tasks allows you to assess the level of productivity related to particular tasks.What is more: budgeting, invoicing, attendance, two types of timesheets, project profitability and many more!By enabling the TimeCamp and HeySpace integration you’ll be able to track time on your workspaces, spaces, lists with cards. Easy-peasy!Hope you give these two a try! Feel free to contact me in case of any questions.Ola Rybacka, Social Media Manager at TimeCamp

Time tracking software and proper team collaboration tool will skyrocket the productivity of your sales organization.I highly recommend you TimeCamp for time tracking and HeySpace for team collaboration. Integrating the two tools can greatly improve the quality of tech sales organization work. Let me introduce them!HeySpace is a cloud-based software for teams that combines Slack and Trello features. Our goal is to provide organizations with the transparency necessary in carrying out projects and processes.All that to make sure companies achieve more with less effort:Thanks to its design you can see three boards in one place – your team and spaces (different channels), chat, list of cards with tasksYou can easily convert part of your conversation into a taskThe board with tasks allows you to see all projects in one placeNotification center to always stay updated with the latest informationEvery task can be adjusted – you can set the due date, assign people to it, add tags, description, attach files, add lists, comment on itThe feature of workspaces allows you to create many spaces, if, for example, you work for various organizations or have different clientsFancy and intuitive interfaceAttaching files of various formatsIndividual and group chatMobile appNow it’s even easier to track the time of your tasks with TimeCamp integration to HeySpace! TimeCamp is a perfect tool to help you make your work more productive by measuring time you or your team spend on particular activities. Time management has never been easier!The desktop app automatically tracks the time you spend on work as well as what activities you engage with,Then it displays all the data in the form of accurate and understandable reports,The feature of assigning the level of importance to tasks allows you to assess the level of productivity related to particular tasks.What is more: budgeting, invoicing, attendance, two types of timesheets, project profitability and many more!By enabling the TimeCamp and HeySpace integration you’ll be able to track time on your workspaces, spaces, lists with cards. Easy-peasy!Hope you give these two a try! Feel free to contact me in case of any questions.Ola Rybacka, Social Media Manager at TimeCamp

Trying to create intranet metrics can be challenging. It’s certainly not as easy as, say, CRM software, where the classic sales pitch is “sell one more thing and the software pays for itself”. Since intranets affect many areas of the business and are used for many different purposes within an organization, figuring out how to measure success can feel like trying to nail jello to the wall.The good news is that it’s actually not that hard… as long as you start with your intranet strategy and objectives. Your intranet strategy should be aligned with company goals. It should be designed to drive business outcomes. (If you haven’t gotten this far yet, see How to Align Intranet Plans with Company Strategy).Once you know the business outcomes you are trying to achieve, creating and implementing KPIs becomes pretty straightforward. From there, you can identify problems, celebrate success, and create an ongoing improvement plan.Need-to-Know TerminologyBenchmarking: Comparing one’s business processes and performance metrics to industry bests. (For intranet benchmarking data, we recommend checking out the Digital Workplace Group, Prescient Digital, and the Worldwide Intranet Challenge).Baselining: Initial known value which is used for comparison with later data.Key Performance Indicators: “(KPIs) are simply a tool for assessing the impact of a particular project or activity. While these are often numeric in nature (‘improve sales by 20%’) they can also be qualitative (‘improve staff satisfaction levels’). In either case, metrics provide clear and tangible goals for a project, and criteria for project success.” — James Robertson, Metrics for knowledge management and content management.The Measurement ProcessStep 1. Clear StrategyAs we mentioned before, it starts with strategy. If you don’t have an intranet strategy, feel no shame (we see this frequently, where people have an idea of what they want the intranet to accomplish — but haven’t laid it out on paper)!Go back and create one now.Step 2. Well-formed KPIsStart by defining success. Have a group discussion with intranet stakeholders asking “What does success look like?” Go through that journey together as a group to get buy-in. Everyone will be on the same page, so later when you review your KPIs, you’ll debate what to do about the metric, rather than “is this the right metric?”It’s helpful to think about the kinds of evidence you will see when you’ve accomplished your goals. There are five general types of success evidence:Success Evidence Type with Success Evidence ExamplesFinancialReduced travel expenses for internal meetings.Reduced printing costs.BehaviouralEmployees store documents on the intranet instead of the shared drive.Employees make fewer errors on routine processes.AttitudinalEmployees express satisfaction with the new intranet.Internal communications expresses delight with new functionality and tools.TechnicalPages load more quickly than the old intranet.Employees no longer have to contact IT to reset their passwords.ExperientialReduced time required to submit expenses.Customers receive more consistent and accurate information.Once you have defined success, take your evidence and think of ways you can measure it. Make a laundry list of all metrics you can think of. We can prune this down later. Here are a few examples, based on success evidence we defined above:Success Evidence Examples with Metric ExamplesReduced travel expenses for internal meetings.Quarterly travel expenses for internal meetings.Quarterly travel expenses for internal meetings per employee.Employees make fewer errors on routine processes.# of errors made per month# of rejected requests# of rejected requests per employeeAverage quality score for process errors (sampling).Employees express satisfaction with the new intranet.Average employee intranet satisfaction rating (survey).Reduced time to submit expenses.Total monthly hours spent submitting expenses.Average monthly time to submit expenses.Customer receive more consistent and accurate information.Customer satisfaction with information received (survey).Complaints per month about misinformation.Refine your list for relevance (does it really measure the business outcome?)and feasibility (do I have the tools to measure it on a regular basis?) and action-ability (can we use it to make better decisions?).Here’s a few more tips for selecting great KPIs:Use the SMART goal framework. Good KPIs should be Specific,Measurable, Achievable (for targets), Relevant, and Time-limited.Rates, ratios, percentages, and averages are better for true comparison.The K in KPI is Key. What metrics are absolutely mission-critical? Which ones would you take to a deserted island? Cut it down to a short list of the most important metrics.Step 3. ImplementationIdeally, start implementing your KPIs prior to intranet launch, so you can get data from the start. You also want to pull as much data from the old system as you can, before you stop using it. Test your new measurement process before it goes live. For more details on this step, watch our webinar on How to Use Intranet Statistics.There may also be KPIs where, although they measure the intranet, the outcomes are seen in different systems. These could include quality reports, customer satisfaction surveys, employee surveys, timesheet systems, etc.Step 4. Measurement & Improvement ProcessesThe first thing you want to measure is your baseline data. There are three approaches you can take:Baseline from launch: Take your baseline either from the last month of your old intranet or the first month of your new intranet. This is usually the easiest data to pull and may be all you have available. However, the other methods are more accurate and are preferable if possible.Baseline against historical average: Look back at 12 weeks of rolling data and take an average. Because you are taking a longer period of time, the data is more likely to be accurate and should help remove any weird seasonality issues (for example, your intranet usage might drop significantly over the Christmas holidays).Baseline against the same period last year: This is the best method, but obviously requires a lot more data.Now that you have your baselines, you can set targets for your KPIs.The final step is to summarize all your lovely KPIs and targets into a beautiful dashboard. The best dashboards are really simple. Display your KPIs and targets in a way where readers can easily see if targets are being met over time. Include notes on key insights, actions and steps being taken, and KPI definitions. Avanish Kaushik’s post on Strategic & Tactical Dashboard Design provides some excellent examples.An example of a carefully planned, Excel-based KPI dashboardFull disclosure: this answer was pulled from an Intranet blog post but I had to share it because it addresses your answer nicely.