Sample Budget For Conference: Fill & Download for Free

Academic experience here (since you asked for either in the comment)My daily job involved some or all of the following on any given day:bench work: autoclaving the glassware, mixing up (possibly isotope-labeled) growth media, expressing, growing E. coli in the warm room, spinning them down in the cold room, freeze-drying and lysing with ultrasonic, mixing up buffers, setting up FPLC, waking up in the middle of the night to refill the buffers in the FPLC, running SDS-PAGE, preparing the samples for mass, CD, and NMR, going places to get them donecomputer work: running various programs that describe the proteins based on their primary sequence, processing the NMR spectra (time-domain and frequency-domain), assigning main chain (fun and easy stuff using 3D spectra), assigning side chain (not as easy), assigning NOE peaks (long and boring), calculating protein structure with CYANA, setting up and running molecular dynamics simulations with GROMACS, running various programs that describe the proteins given a structurepaper work: reading lots and lots of articles, preparing illustrations, writing drafts, formatting and re-formatting the illustrations, the drafts and the citation lists to the style of each of the journals tried (we always tried 2-3 journals, starting with Nature and Science, in case we'd get lucky), and doing the same (but with less scrutiny) for the conferencesother: directing the students who helped do many of the things above (from autoclaving to PAGE), writing up grant applications and progress reports, doing budget for the lab, purchasing chemicals, lab supplies, and computers, peer-reviewing other people's articles

Great question! The RFP is so essential in setting the expectations for the entire project it is smart to start the process off with a RFP that is thorough and detailed.Here are the core elements it should have:overviewBroad strokes about the project and the requesting company with a focus on goals and overall expectations.budgetWhat are the budget parameters? How will the budget be structured, as a retainer or project fee? What additional elements should be budgeted for in the proposal, e.g. media monitoring services, media materials creation fees, media database subscription fees, press release costs? What items can be billed incrementally and is there a budget for these, e.g. travel expenses, mailing costs? Does the cost for product samples need to be included in the proposal budget?scopeWhat services is the agency expected to perform? Think of all the steps in the process and identify which the agency is expected to cover - strategy, communications platform development, media materials creation, media training, outreach (and to whom - social media, traditional media, trade media, analysts), day to day social media management, media events, conferences/trade shows, media tours, media junkets, media monitoring, measurement/reporting and analysis.timingWhat is the desired timeframe? What milestones is the timeline tied to?teamDo you have a required team structure? Who will be the point of contact on your side? Are there points of internal integration (like with a marketing team) that should be taken into consideration? Are there points of external integration (like with other brands, partners or agencies) that should be taken into consideration?expectationsWhat are the expectations for this project or relationship, e.g. increase awareness, increase sales, get into X or Y publication? And how will those goals be measured and what measurement tools do you bring to the table and do you expect the agency to bring to the table?additional must-havesAre there any special needs the PR agency must have to be a fit for the project, e.g. additional language/translation capabilities, foreign market experience, experience with a particular set of legal guidelines/restrictions?

Yes it is possible to get paid to speak at a software conference and companies! Not every single one though. And most conferences these days will tell you explicitly if they cover hotel + airfare.In a year, I usually have 2–4 engagements where I get paid, and I usually make 4–5 figures. To be transparent, my minimum is $3000 and I’ve made as much as $25,000.Conferences are willing to pay $1000-$10,000 for a keynote, and for more substantial work, like a workshop, you could command as much as $25,000.Here are two key things you need to do if you want to get paid:Always ASK! When the next speaking opportunity comes along, always start with the question: “Do you have a budget for speakers?”(Sidenote: This question is most appropriate when an event organizer approaches you with an offer to speak.)If they say no, don’t be discouraged; it often simply means that they need to go and find out whether they can pay you.If they say yes, then you can dig into how they allocate their budget: travel, hotel/accommodation, meals, and speaker fee are common categories. Keep these in mind when you negotiate your overall price.Some people will tell you upfront what they’re willing to pay speakers, but most will want you to throw out a number first. In negotiation, this is called setting an anchor.I hate having to set the anchor, but often I do.Price yourself relative to their revenue. My formula for setting a reasonable anchor has been to ask whether the event is charging attendees, and if so, how much are they charging and how many people will be attending the event. Multiply the two numbers together and you’ll get a sense of gross sales for the event. Then I’ll ask anywhere from 1 to 10% of what I think their gross sales will be. If they have sponsors, I push it close to 10%, because usually sponsorship is used to cover speaker fees.To give you a ballpark, if I’m speaking at a Fortune 500, I typically charge at least 5 figures, especially if it’s for an internal event or keynote at a conference. For smaller conferences, I charge no less than $5k plus hotel and airfare. For those who cannot afford that, I’ll typically just ask for hotel + airfare minimum (unless it’s truly a pro bono situation).Remember that you’re charging because it enables you to give a fantastic, memorable talk. The conference organizers want to give their attendees a great experience and raise the overall caliber of their event, and they have budgets to make that handsome.A tip: It helps to send over sample of previous talks. Generally, people are unwilling to pay 4 or 5 figures if there is no record of you speaking and they’re hosting a high-profile event.