Ssa 623: Fill & Download for Free

https://www.ssa.gov/employer/SSNVS.pdf[[Business Services OnlineWelcomeThe Business Services Online Suite of Services allows organizations, businesses, individuals, employers, attorneys, non-attorneys representing Social Security claimants, and third-parties to exchange information with Social Security securely over the internet. You must register and create your own password to access Business Services Online.MessageIf you received an Employer Correction Request (EDCOR) letter concerning name and SSN mismatches for your employees and you need additional resources, please visit the EDCOR landing page at]] www.ssa.gov/employer/notices.html.[[If you are adding a new BSO account, please make sure you select View Wage Report Name/SSN Errors in addition to Report Wages.BSO Suite of ServicesThe following Services are available within BSO:Report Wages to Social Security Allows you to send W-2s and W-2cs to Social Security either by uploading a specifically formatted electronic file or by directly keying W-2s and W-2cs in an online form. Allows you to view the processing status, errors and error notices for wage files and/or wage reports submitted by or for your company. In addition, a one-time 15-day extension of the deadline for resubmitting wage data can be requested.View Name and Social Security Number Errors Allows you to view the processing status, errors (including Name and Social Security Number mismatches), and error notices for wage files and/or wage reports submitted by or for your company.Social Security Number Verification Service Allows you to complete an online form or submit specifically formatted files to request verification of names and Social Security Numbers of employees of the company for which you work or the company that has hired you to perform this service.Proper Uses of Social Security Number Verification Service:Social Security will verify Social Security Numbers (SSNs) solely to ensure that the records of current or former employees are correct for the purpose of completing Internal Revenue Service Form W-2 (Wage and Tax Statement).Do not use the service to verify SSNs of potential new hires or contractors.Company policy concerning the use of SSNVS should be applied consistently to all workers; for example:If used for newly hired workers, verify information on all newly hired workers.If used to verify information on other workers on your database, verify the information for all workers on the entire database.Third party use of SSNVS is strictly limited to organizations that handle annual wage reporting responsibilities for employers and have an authorized and valid contract to do so. SSNVS is not for individuals/companies who conduct identity verification, background checks or other related services for employers or other parties.Anyone who knowingly and willfully uses SSNVS to request or obtain information from Social Security under false pretenses violates Federal law and may be punished by a fine or imprisonment, or both.Social Security will advise you when a name and SSN you submitted does not match our records.This response does not imply that you or your employee intentionally provided incorrect information about the employee's name or SSN.This response does not make any statement about your employee's immigration status.This response is not a basis, in and of itself, for you to take any adverse action against the employee, such as laying off, suspending, firing, or discriminating against the employee.If you rely only on the information SSA provides regarding name and SSN verification to justify adverse action against a worker, you may violate State or Federal law and be subject to legal consequences.Form SSA-1694Allows you to complete and update Business Taxpayer Information FormsInternet Representative Payee Accounting Service Allows individual and organization representatives to file their Representative Payee Report electronically. This includes the following:Form SSA-623 for Individual Representative Payee Form SSA-6230 for parents, stepparents and grandparents with minor children in custody Form SSA-6234 for Representative Payee organizations Allows submission and printing of the appropriate representative payee accounting forms and allows downloading submitted forms for up to 30 days after submission.]]BSO Suite of Services[[Social Security Number Verification Service (SSNVS) HandbookWhat to do if an SSN fails to verifyFollow these steps for each SSN that failed verification:Compare the failed SSN with your employment records. If you made a typographical error, correct the error and resubmit the corrected data. If the name is hyphenated, consider trying different versions of the name.If your employment records match your submission, ask your employee to check his/her Social Security card and inform you of any name or SSN difference between your records and his/her card. If your employment records are incorrect, correct your records and resubmit the corrected data.If your employment record and the employee's Social Security card match, ask the employee to check with any local Social Security Administration (SSA) Office to resolve the issue. Once the employee has contacted the SSA Office, he/she should inform you of any changes. You should correct your records accordingly and resubmit the corrected data.If the employee is unable to provide a valid SSN, you are encouraged to document your efforts to obtain the correct information. (Documentation should be retained with payroll records for a period of three (3) years.)If you are unable to contact the employee, you are encouraged to document your efforts.If you have already sent a Form W-2 with an incorrect name and/or SSN, then submit a Form W-2c (Corrected Wage and Tax Statement) to correct the mismatch. W-2c services are available through BSO Wage Reporting. There is no need to re-register for your Business Services Online (BSO) User Identification Number (User ID).RememberA mismatch is not a basis, in and of itself, for you to take any adverse action against an employee, such as laying off, suspending, firing or discriminating.Company policy should be applied consistently to all workers.Any employer that uses the failure of the information to match SSA records to take inappropriate adverse action against a worker may violate State or Federal law.The information you receive from SSNVS does not make any statement regarding a worker's immigration status.]]What to do if an SSN fails to verifyWhat this all boils down to is this: If I own a business, my company policy, from the start will be -1. Every employee, when hired, must have a name/SSN match (if you do this for every employee then you are covering yourself from any discrimination claims)2. By ensuring every employee has a name/ssn match, you cover yourself from any claim from Social Security, committing fraud by filing fake docs.3. That wages/withholding is reported correctly.4. That I am hiring someone ho is legally allowed to work in the U.S.The stealing and selling of Social Security Numbers is a big business.