Important: Print In Capital Letters Using Black Ink: Fill & Download for Free

I keep Wite-Out correction tape handy for these situations. It’s the best way to be sure that the writing to be deleted won’t confuse the OCR device or the mail carrier. Or me.OCR has come a long way, but it’s still helpful to print legibly. USPS mail carriers would love for all of us to improve our printing.USPS Postal Explorer/Delivery Address requests…Always put the address and the postage on the same side of your mailpiece.On a letter, the address should be parallel to the longest side.All capital lettersNo punctuationAt least 10-point typeOne space between city and stateTwo spaces between state and ZIP CodeSimple type fontsLeft justifiedBlack ink on white or light paperNo reverse type (white printing on a black background)If you are using address labels, make sure you don't cut off any important information. Also make sure your labels are on straight. Mail processing machines have trouble reading crooked or slanted information.Okay. So, this is funny. The same site’s example violates #3, #4, & #7. And since when do we not put a comma between the city and state when they are written on the same line?from the (Welcome | Postal Explorer) webpage

Yes, the handwork takes time to execute well, and that generally impresses the recipient. Black ink on good paper (thicker than computer paper and able to hold a thin line without blurring) has the greatest impact. It is important, for full effect, that what is written is well thought out and that the handwriting is neat and graceful. These skills require practice. Typed letters are definitely more personal than email, but they do not have nearly as much impact as pen and ink. It doesn’t matter if you don’t know cursive or calligraphy; if you print neatly, using correct capitalization, punctuation, and grammar, you’ll truly impress the recipient. Handwriting is somewhat intimate: it is person-to-person—romantic or not, depending on what is said. For instance, sympathy notes are still often handwritten, out of respect, and they are not at all romantic. Receiving a handwritten letter these days is a real treat. When you open it and hold it, you are in physical as well as mental contact with the writer. For people at a distance, this is a great positive feeling.

Always place the address and postage on the same page of your correspondence. In a letter, the address must be parallel to the longest page.All capital letters.No scoreGive at least 10 points.A space between city and state.Two spaces between the state and zip code.Simple fonts.Left aligned.Black ink on white or light paper.Not an inverted type (white print on a black background).If your address appears in a window, make sure there is at least 1/8 inch clearance around the address. Sometimes parts of the address behind the window are lost insight and mail processing machines cannot read the address.When using mailing labels, be sure not to cut out important information. So make sure your labels are in a straight line. Mail processing machines have problems reading incorrect or inclined information.Tips:Always place the attention line above, never under the city and state, or in the lower corner of your correspondence.If you cannot place the suite or apartment number on the same line as the delivery address, place it on the UP line of the delivery address, NOT on the line below.Words like "East" and "West" are directional words and are VERY important. A lost or wrong direction can prevent your mail from being delivered correctly.Use the free zip code search and zip code search on the Postal Explorer website (left frame) to find the correct zip codes and zip codes for your addresses.Almost 25% of all mail items have an incorrect address, e.g. B. a missing department number or an incorrect zip code. Can some of these emails be delivered despite the wrong address? Yes, but this takes time and money for the post.If a first-class letter is square, rigid or fulfills one or more of the non-editable properties, a non-editable surcharge will be charged.Sometimes it is not important that your correspondence reaches a specific customer, just that it reaches an address. One way to do this is to use a generic title such as "Post Office" or "Resident" or "Resident" instead of a name and full address.Typographic fonts, such as those used in wedding invitations, are difficult to read on mail processing equipment. Elegant fonts look great on your envelopes, but can also slow down your mail.Use common sense. If you cannot read the address, the automated mail processing team cannot read the address.Some types of paper interfere with machines that read addresses. The paper on the side of the address should be white or light. Please no samples or prominent places! Therefore, the envelope should not be too light: avoid glossy and coated paper.