Maintenance Request Form - General: Fill & Download for Free

I have had to deal with this problem more than once, always at the end of lease. It would be labeled as non-renewal.Question is, Why are you terminating a lease to a qualified tenant that has perfect payment history:Party is an 80/20 : the tenant is one of those that calls for every problem and every service call and every issue. Light bulb goes out in the hall, they are the first to call. light bulb in their apartment goes out, they want us to change it. Snow just fell, they call when it’s a sprinkle. Stove not hot enough ( 550F ) they call us to check and repair… it’s easier on the staff to remove this one person from the community and reduce the entire communities stress level.Quick edit 4/24/2019 seems like people are not understanding this answer above, so instead of re-writing it I am adding slightly to it. Owning property is a business, and the time in dealing with a tenant is very important. Excessive tenant communication creates added long term cost. These cost are: lodging complaint or maintenance request into the computer, sending the billable maintenance person to the place. solving the problem. the 80/20 people ( 80% of the complaints are by 20% of the tenants ) in general are consuming most of the time resources that can help the entire community. so the removal of these 20%er’s helps everyone. NOW don’t get me wrong, the person that report’s the bulb is out, weight machine broken … is a valued asset, but not the one that says “bulb is out, fix it now!!!” . so you can laugh with me, I just went into the computer for a building, 1 specific man submitted 39 issues with all top urgency, another woman submitted 18 issues with only 1 top urgency. I’ve reviewed both, and the woman is a duplicate of the man’s, but her top urgency is an urgency, the rest can be placed on a schedule. and that’s the difference, a good tenant tells you about the problem and knows what’s a real problem.Owner wants that specific unit for themselves. ( could be for a family member )Tenant is paying a lot under market, so it best to get rid of the tenant, modernise the unit and get a new tenant.the entire building is not being renewed because the owner has found a better use for it.These are the top reasons that I’ve experienced.

I generally do not, but with some footnotes.First, if I don’t tip, I make damn sure to leave my table ready for the next person. That means removing dishes, throwing away trash, and even cleaning up spills to the greatest extent practical.Second, if I intend to stay for a while (e.g., if I pull out a book or laptop), I might tip a little. I don’t even consider that tipping per se. That’s more like paying rent.Third, if there’s anything about my order that’s high maintenance, I tip.Just for example of this last category, my three year old son doesn’t like tomato sauce but he loves pasta and meatballs. At many restaurants (and one we go to in particular), meatballs are often stored in tomato sauce. So we have to ask the kitchen staff to wipe off the tomato sauce as much as possible.That’s a high maintenance request, so I feel morally obligated to tip.

There are quite a few tools you could use, from a CRM to a CMMS & even an EAM.I’d suggest a CMMS for this use-case & our product UpKeep especially (although you could say i’m biased)I’ve written up a quick blurb that goes through why a CMMS would be a great fit.Setting up a regular maintenance cycle for your buildingsWhether its regular maintenance on a building’s laundry machines or making sure the hvac system is properly maintained. It’s important to make sure the little things are all taken care of in avoiding large cost breakdowns.Keeping a constant contact approach to tenantsMaking sure tenants are happy and satisfied with the properties you manage can make your job so much easier. Happier tenants means less hassle with securing monthly payments and general longevity of their lease renewal. By creating a resource or portal on the web to receive maintenance requests or general questions from your tenants makes it easy to keep your tenants happy and ultimately means the health of your buildings will be at a better state saving you from costly remodels or large maintenance headaches.Itemizing and giving priority to more urgent requestsSomething that might be super urgent to your tenant might not have the same urgency as a huge repair elsewhere. Making sure that you have a system in place to then order the work needs to be done can make or break maintenance costs. If you let some issues persist too long you might be stuck with a massive bill for the repair. An example of this could be a slight leak in a pipe that eventually leads to an entire unit flooded, yikes.Having history, reporting for inspections & keeping everything up-to-codeAnother huge issue you could come across is fighting with the city over building code. To avoid any possible difficulties it’s always good to keep your own record of any service or work done on a specific site so when push comes to shove you can point to the hard facts.Decreased unit downtime & turnoverHappy tenants with prompt maintenance repairs often treat your units with better care, when coming up to a lease turn over all the steps above ensure that you’ll spend less money preparing the unit for the next tenant which that quicker downtime means more money in your pocket!Why UpKeep is perfect for Property ManagersUpKeep allows you to schedule maintenance, itemize your requests, keeping records & decreasing downtime all in a single software solution. Want a tenant portal for maintenance requests? You got it. All your locations and unit numbers in one place? Yep.