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Organizing an Event1.Make a team2.Find the purpose of the event3.Make an expected budget4.Find a name of the event5.Take permission of the dean/directors6.Find a faculty advisor7.Divide your team into cells8.Allocate members to the different cells from your team based on their interest, knowledge & experience.9.Fix a date for the event.10.Make a logo of the event11.Find a theme for the event12.Find main deliverables of the event- workshop, speaker sessions, competitions, pro-nites etc.13.Make a brochure of the event detailing-name, purpose, theme, date, venue of the event, college’s flagship photograph, college logo, event logo, contact person14.Make an email account with event name using college domain15.Make a letter head for the Event by putting event logo, coordinator’s contact no., event email id, College’s address & undersigned by Faculty advisor & coordinator of the event.16.Make a website of the event17.Make revised estimate of the budget- figure out the expected sponsorship, expected registrations, per head registration cost, different kinds of the registration packs18.Upload all the deliverables of the event in a detailed & attractive manner with the college photographs, previous year’s event photographs, registration link, payment channels, event email id, contact person details on the website.19.Make an early bird offer scheme giving 10-15% discount on all the registration packs.a.1800/ participant after early bird offer deadlineb.1600/participant till early bird offer deadline20.Set deadline for early bird offer scheme to at-most 30 days before the scheduled event dates.21.Make bulk registration offer scheme giving stepped discounts of 5% on each step of registration numbers. For examplea.1600/participant – 1 to 4 registrationsb.1500/participant – 5 to 10 registrationsc.1400/participant – 11 to 15 registrationsd.1300/participant – 16 & above registration22.The registration form on the website should ask the following details-a.Nameb.dropdown option to select for student/working professional/self-employed/otherc.College/organization/otherd.If student, then programme enrollede.Agef.Genderg.WhatsApp Contact no.(make it optional)h.Calling Contact no.(make it necessary)i.Email id(make it necessary)j.Cityk.dropdown option to select for registration packl.dropdown option to select for Accommodation required or notm.Checkbox to agree with terms & conditionsMake a cell showing total amount.Make a click button for submit & payMake a reset form beside Submit & pay button23.Make a deal with payment gateway provider company & set a gateway which can accept payment through various options like credit/debit card, Mobile wallets, Net banking etc.24.Make a poster mentioning College name, event name, college logo, event logo, college’s flagship photograph, venue, date, workshop details, competitions details, registration amount of different packs, social media links, event website, payment channels, early registration discounts.25.Make an attractive sponsorship ppt detailing- name, purpose, theme, date, venue of the event, comprehensively mentioning benefits of the sponsor, types of sponsor partners, expected amount of each type of sponsor partner, payment channels, account details, past sponsors, previous year’s event pics.26.Make a crisp email to be sent to sponsors attaching sponsorship ppt, event poster, brochure.27.Find relevant sponsors, big corporates who themselves are looking for publicity & branding, previous years’ sponsors & partners, through your team members’ corporate network.28.Once a few sponsors has responded to meet in person, make a team of one senior member & one junior member to pitch for the event to the sponsor.29.Schedule a date & time with the sponsor to meet personally. Schedule dates such that one travel trip can pitch 2-3 sponsors at least.30.Make travel & accommodation arrangement for the pitching team.31.Pitching team should carry tailored sponsorship ppt detailing specific needs of the sponsor. Pitching team should also be thoroughly prepared for the maximum & minimum limits of benefits that they can offer to the sponsor & corresponding increase or decrease in the sponsorship amount.32.Pitching team should carry customizable MoU for each type of the sponsor- title partner, event partner, media partner, logistics partner, accommodation partner33.Set payment terms, tax terms with the sponsor.34.If sponsorship is credited in the account by now, then book flight tickets- both to & fro- of all the speakers, workshop/pro-nite artists & their team, stalwarts & chief guests at earliest before dynamic pricing touches sky-high.35.Make a detailed email to be sent to speakers, dignitaries, stalwarts, chief guests, program chairs, judges36.Find relevant speakers, dignitaries, stalwarts, chief guests, program chairs, judges for your event through your team members’ network, previous year speakers, industrial professionals, college professors, internet, other colleges & send mails to the people attaching event brochure.37.Make a brief email to be sent to colleges & universities to invite their students- attaching a poster, customizable doc file letter to be used by dean as an official announcement to the student for participating in the event.38.Make a google sheet for the registered participants & update it daily by checking the new registration entries in the mail. The sheet should track Name, College/Organization, Age, Gender, Assigned Campus Ambassador if any, Email id, WhatsApp Contact no., Accommodation required/not, Registration pack39.Make a separate table in the tracker sheet which count the following itemsa.Total Male participantsb.Total Female participantsc.Male participants accommodation requiredd.Female Participants Accommodation requirede.Total participants in Workshop 1f.Total Participants in Workshop 2 & till all the workshops & eventsg.Total Revenueh.Total revenue after GST40.Take out initial funds from the inflows to spend in the initial marketing activities.41.Make a list of all the prospective colleges to which poster & invitations need to be sent.42.Print A3 size poster for all these colleges- 2 for each college.43.Make a list of all the local colleges of your college city in the vicinity of 30 km radius & send teams of 2 members each to pitch for the students participation in the event & to paste registration poster in their Notice boards. These posters should be pasted at least 45 days before the event.44.Write a formal letter document greeting the college & describing event- Name of the event, about the event, venue, date, why students should participate?, how can you support us? Undersigned coordinator of the event.45.Send this letter & 2 printed poster to the Dean office of the each college/University through post.46.Publish your event details on Dare2compete- giving all the details of workshops, competitions, registration link, payment link, prize money of each competition, photographs in the gallery.47.Make separate poster for each speaker session/ workshop detailing- name of the speaker, current or previous highest designation of the speaker, topic on which he/she would be speaking, date & time of the session, social media page names, website, registration QR code, contact person’s number & email id.48.Make separate poster for each competition detailing- what’s in the event, complete line up of number of rounds, team size required, date & time of start of the competition, registration deadline of the competition, prize money involved, website, QR code of the website, contact person’s number & email id.49.Make content of the competition- quizzes for the quiz competition, cases for the case studies.50.Make rules & guidelines, time limits, penalties, submission requirements of the competitions, submission deadlines.51.Update these rules & guidelines on event website & dare2compete.52.Keep updating social media platforms with event posters, teaser videos, speakers profiles, informal events etc. Poster should show affiliation of the sponsors. For example, VIVO presents Krishi Manthan.53.Keep sending content to the website team/ website manager of the college to update the website immediately as per the requirement.54.Start a campus ambassador program on dare2compete to assign POC at different colleges.55.Make a document listing duties & benefits of the campus ambassadors.56.Update these duties & benefits on the event website & on dare2compete.57.Make WhatsApp group of all the registered campus ambassadors & regularly inform them to push their college students to register & share social media posts.58.Make a minute to minute flow chart for all the days right from inauguration to valedictory session.59.Assign POC from senior team for each workshop, formal/informal event & allot one trusted member to him/her as a sub-contact.60.Set registration deadlines for each competition event.61.Make an excel sheet for registered teams of each competition event listing Team Name, Team leader’s Mail id & contact no., College & place.62.If there are too many entries in the competition event then take first round of the competition as a short 10 min quiz related to competition to screen out the entries to 40-50 teams. Inform about this quiz round, its date & time, rules & regulations on dare2compete website & also send a informatory mail to all the registered teams.63.Make a 60 multiple questions quiz with quite hard difficulty testing broader & deeper knowledge of the competition related subjects.64.Send a reminder mail to all the registered teams at 5hrs, 3 hrs, 1 hr before starting the quiz.65.There could be chances that some teams end up getting same scores in the quiz round. So, to incentivize & differentiate, make a rule that in case of same scores, the team who submit the test earlier will be considered for higher ranking.66.Send a mail to inform the teams just after completion of the quiz about date & time of the announcement of the result so that teams should not bother POC of the event about results & information of further rounds.67.Upload results of the quiz round in a tabulated format at least 10 mins before the informed date & time. Result table should includea.Team Nameb.College/Organization namec.Scored.Submission time stampe.Rank68.Just after uploading the result, send a mail to all the registered teams informing about the uploaded results.69.Send a mail to selected top 20/30/40/50 teams informing process & requirements, deadline, rules & regulations of the next round.70.If the next round is the submission round, then send clear, unambiguous guidelines regarding submissions. These guidelines could be word limits, text formats, transition formats, submission file naming format, submission link on the website/google form/reply on the same thread etc. Upload this information on D2C/Event website also.71.Send a reminder mail to all the second round teams at 2 days, 1 day, 5hrs, 3 hrs, 1 hr before the submission deadline.72.Just after the submission, send a disclaimer mail informing non-consideration of late entries & date & time of announcement of the submission round results.73.Upload results of the submission round on the website in a tabulated format at least 10 mins before the informed date & time. Result table should includea.Team Nameb.College/Organization name74.Just after uploading the result, send a mail to all the second round teams informing about the uploaded results.75.Send a congratulations mail to selected 5/7/10 teams about the final round.76.If final round is in-campus presentation/any such activity, then send a mail to all the final round teams informing clear, unambiguous guidelines regarding presentation/activity. These guidelines could be Dress code, no. of slides in the presentation, Presentation/questions round time limit, Penalties, abiding judge discretion etc. Upload this information on D2C/Event website also.77.Find one/two judges from your college for each competition event. Inform them about the competition, time, date, location of the event. Assign one POC for him/her.78.Make separate arrangements for male & female accommodation ensuring same college students stay at same dormitory.79.Send a mail to each participant mentioning accommodation details like dorm no., hall no., check-in date & earliest check-in time, check-out date & latest check-out time. Also mention facilities available at dormitory & extra things required to be carried by participants.80.Sort the participants which are working professionals, college professors, entrepreneurs, married & coming with their family so that some extra necessary arrangements can be made for them.81.Check with the hostel/dormitory in charge of the college about extra rooms availability.82.Send a mail to each registered participant & ask their expected arrival date & time , expected departure date & time in a google form.83.Send a mail to In charge of the conference/seminar hall booking/reservation officer to book conference hall for the workshop scheduled dates along with the guest room. Also book a Seminar room for competition events. Book another hall as per requirements of the informal events & activities.84.Send a mail to the communication manager of the college for the press note release of the event. Also mention the requirement of the college photographer for the event.85.If there are enough funds to fulfill the core requirements of the event & team is willing to make T-shirts & Hoodies for each team member, then tell your creatives team to make design of t-shirt/hoodie at least 20 days before the event.86.Float a google form in the Event team WhatsApp group to take responses for the T-shirt/Hoodie size & Name to be printed on it.87.Contact & deal with a T-shirt vendor & ask for a quotation for the same. Negotiate the final prices & send him design files & excel sheet of Sizes & names.88.Contact a stationery vendor to provide Notepad/certificates holder, Notepad, Pen. Tell him/her the exact quantity add 20-30 pieces extra.89.Taking into consideration all the constraints from workshop speakers like arrival date & time, Departure date & time, finalize the workshop schedule with date, time & location. After arranging the workshops schedule, fill in all the competition & informal events before, after or during the workshops, if overlapping can’t be managed, & finalize the whole schedule at least 10 days before the event.90.Taking into consideration the unavoidable class schedules of the team members, assign the available, trusted & experienced POCs for the workshops. After assigning the Workshops POCs, the rest of the team must be scheduled for the competition based on their involvement in that activity earlier & availability.91.Make a Micro-planner excel workbook & in it make worksheets for each cell say, Accommodation & Hospitality, Logistics, Transportation, Workshops, Competitions, Registration, Schedule, Creatives etc. Fill in all the micro-level details of the each & every activity with POCs, Alternate POCs, requirements etc.92.Ensure that Creatives cell should complete all the printing requirement at least 10 days before the event. Banners, hoardings, Drop downs, Certificates for competitions, workshops, campus ambassadors etc., ID cards, etc.93.Send these designs with the quantity & other important conditions to the vendor/publication department to print at least 7 days before the event.94.Send a mail to the Housekeeping/Maintenance department of the college to provide manpower at least 5 days before the event to set the flexes/banners, to stand & fix the hoardings, to hung the dropdowns etc.95.Collect the certificates from the publication department at least 5 days before the event & distribute it to the whole team to write names of workshops/competition participants on it.96.Take back the certificates from the team members & arrange them alphabetically for each workshop. This task is quite laborious. It requires a team of at least 5-6 members to work for 2-3 hrs.97.Once the stationery items arrive, fill in all the folders with notepad pen & One pager having Complete Event Schedule, eating outlets in the campus, Do & Don’ts inside campus. This task is quite laborious. It requires a team of at least 5-6 members to work for 2-3 hrs.98.Contact with stall vendors in the city to come & setup stall inside the campus during event. Stalls could be eateries, Specialty items of the city, Innovative & unique goods useful for students, event related products etc. Make proper MoUs with them, take stall charges & inform them about the facilities provided by you in the stall.99.Contact with the tent services vendor of the college/outside to setup the stalls in the allotted area in the campus.100.Contact the electrical services vendor of the college to setup power connections in the PR desk, Stalls & to setup colorful lightings in front of event Hoarding & to setup other specialty lightings at the required places.101.Make a tender for the Mattresses, blankets, bedsheets, pillows etc. mentioning 10 % extra quantity of each item & send it to the College vendor.102.Contact with housekeeping department of the college to provide manpower for clean allotted dormitories, rooms, guest houses etc. at least one day before the arrival of the participants.103.Make an expense excel workbook of the event & in it make separate worksheets of all the cells. Worksheet should include the following details-a.Date of expenseb.Descriptionc.Rated.Quantitye.GST, if applicable,f.Paid byg.Notesh.Total Amount104.Provide access of this workbook to each member of the team & tell them strictly to fill in details of any type of expense before the event, during the event & after the event.105.Ensure that each expense has bill/receipt against it. These bill/receipt should be handed over to the Finance control team as soon as possible after the expense.106.Finance control team should keep all the bills/receipts in a file & verify the expenses in the workbook. As soon as the bills/receipts are verified, Finance control team should reimburse the amount to the person so that he/she should not hesitate to spend at requirements.107.Check audio-visual arrangements of the Hall/seminar room at least a day before the event.108.Purchase relevant mementoes for the speakers & ensure that they are available at least 2-3 hours before the start of the event.109.Contact with the college mess/ outside food vendor to provide refreshments like Water, tea/coffee, biscuits, snacks after each workshop/competition. Also pre inform the college mess vendor to be prepared with meal requirements as participants may come & eat on the pay & eat basis.110.From the team someone with good communication skills should be anchor for the workshops. He/she should keep one person extra with same content prepared.111.Make a master list of all the registered participants & give a copy to security guards, PR desk team, workshop team etc.112.Send a mail to security in charge of the college to allow entry & exit of the participants, sponsors, dignitaries, stalwarts at least 2 days before & after the event.113.Contact with any of the in-campus food vendor to provide snacks/food to team members by accepting food coupons provided to them. Print food coupons of Rs. 50 each. Put a seal of the event/signature of the coordinator on these coupons & give 3-4 coupons to each team member. The validity of the coupon should be one day more than the scheduled end date of the event.

I am sharing whatever I have learned till date. I am still in the process of learning and have basic knowledge of the ethics that one needs to follow in the corporate world.The First corporate email that you will ever be writing in your life is, The response to your first Job Opportunity.Start with a Thank you and Appreciation for the opportunity that is offered to you.Now, you need to mention if you are willing to JOIN the organisation, if not, then a polite refusal stating a professional reason why you don’t want to join the organisation (eg. Placed in a different organisation on the project you have always wanted to work, A fitting reply to all the IT consulting firm offering you the position that you don’t want to work as fresher, eg. TCS ), this is necessary because they have invested time and resources on you, so they need to know if you are willing to join or not.If you are joining the company, you can highlight about the terms and conditions which you doubt. (as a fresher you should not unless its too contradicting to the role you want to work).After the terms part, if needed, you can always write about the flexible date of joining.At last, you should mention that you are available to answer for any more information or negotiating terms, if any. Attach your signature and contact information. Proof read before sending.You can check my response for my first Job opportunity in the image attached.2. If you receive a rejection form an organisation or your dream company, don’t feel disheartened. Reply the mail with following points in consideration :-Start with a Thank you note and appreciate the opportunity availed to appear for the Interview process.Make a point that you understand that the selection for a bright candidate was a very difficult task and You understand the decision of the management.This is optional, but if its is your dream company, you can ask to consider you for future opportunity, even in a freelance capacity.Sometimes it takes a month for an organisation to get back with a response. So, if in meantime, you have learned a new skill, you can add it after writing about all the mentioned points above. You can write it as a note. for eg: NOTE: Advanced Skill : CCNP Certification.At last, not every time, a person’s caliber or potential can be evaluated in an Interview due to obvious reasons. So here you can mention or provide link to a blog or website that you operate which is related to the applied Job profile. for eg: A blog about Programming Language or a link to Youtube channel. Proof read, attach your email signature and send.Even I was waiting anxiously by the computer nearly six months back waiting for the response from my dream company which eventually turned out to be a negative response. Check for my reply in the image attached.Now that you are already in the corporate world, understand the hierarchic structure first.So your Corporate conversation can either be within the organisation or with the Client.Lets consider the first scenario :In any organisation, the conversation can be with either of the following :SeniorsColleagueJuniorsThis is a brief categorization and I have not categorized in detailed to Manager, Team leaders, HR, etc.So consider the following points while writing an email to someone from the same organisation:1. Don’t put the main point at the end of your mail.2. Keep it short and informative.3. Don’t write in big paragraph, break it into smaller sections.4. Don’t capitalize the wrong words. Writing the entire email in capital letters is considered as speaking in a rude tone.5. Always appreciate the success of the company(over a new tender) or colleague (over an appraisal). One can always sense the tone of a person over mail. for eg saying: “Excellent News, I knew that our team’s hard work would pay off” instead of “ That’s good, Congratulations everyone.”6. Sometimes, you can write an email with just the subject line and no text in the body. It is short as well as informative. for eg: “Subject : Meeting at 2” or “Subject: Update me on XYZ Proposal.”7. Make sure to respond on within the given deadline.8. Avoid discussing private life on official mails with colleague.(Happens…!!)9. Don’t use anything fancy. Eg. Hie, Ok, nvr, bsy, srsly..???10. Proofread and be spell checked before hitting the Enter button.Let’s consider the 3rd scenario first.All the communication directly between an organisation and the customer are mostly automated, computerized emails. They are either promotional mails or mails stating the change in the company policies or privacy statement.Now we come to the 2nd scenario. (The Important one)All the PROBLEMS or QUESTIONS regarding any promotions, policy changes and not only in reference to the mails that were sent in the 3rd scenario but also due to the service issues, customer support, Sales, financial aid or operational support has to be an interaction between someone from the company i.e YOU and the CLIENT. Which sums up the 2nd scenario.You cannot afford to make any mistake in these mails, as it may cost your company in Lacs.So keep the following points in mind while writing a mail to the customer :Come up with a good subject line or else your mail might get lost in thousands of inquiries especially sales mails. Keep the subject line Short, Clear and avoid all CAPS.eg. “ Thank you for the review” or “Workshop Reminder: Increase your sales” or “Appointment: Introduction to Juniper” or2. It is advisable to use “Dear <Name of the person>” as a salutation while avoiding titles like Mr.,Mrs., Dr., etc. The salutation can be followed by a greeting for the day or greeting from your organisation.Eg. “ Dear Umesh, *New Paragraph* Greetings for the day *New Paragraph* Body of message.” Or, “Dear Umesh, *New Paragraph* Greetings from XYZ IT Consultants *New Paragraph* Body of the message.”3. When it comes to scripting and modelling the body of the email, I personally follow the 9 Formulas which are mentioned in the following blog :9 Cold Email Formulas and The Science Behind Why They WorkThe information in the blog basically educate you on the cold email tactics, but it is very easy to design your own format and create a guideline to formulate a proper email body with the help of the tricks in the blog.4. While closing an email, always include your full name, contact information, title and company name with digital signatures if any. Also avoid oversize company logos and turn off the automated signatures, for instance, Sent from my Mi Phone or windows phone. Always use the following closing depending on the conversation context of the mail which can easily be identified.Best regards,Best wishes,Sincerely,Regards,Thank you,With appreciation,Many people misunderstand that ,Faithfully,Yours truly,are professional closings. But they are not.5. Finally, well, this rule is the same in all the professional, semi professional and friendly mails. Always, proofread and be spell checked before hitting the Enter button.I hope this helps. Please suggest corrections if any. Thank You.P.S : I didn’t proof read it. Avoid any grammatical mistakes. Suggestions welcome.

When you apply for a UK job, always check the job advert for the correct way to apply. The usual two ways are with a completed application form (which you'll need to request from the company) or with a CV, and applications are still often posted, not emailed.It is not usual to send copies of your qualifications, reference letters, or a photo with the initial application but do check the job advert carefully.These documents will be needed if you get an interview so keep them in a folder ready to present.As ever, ensure you meet the deadline for applications and check you meet all of the job criteria. Tailor your CV and covering letter to show how you tick all the boxes and are therefore the best person for the job.What's a CV?CV is short for Curriculum Vitae and is not completely different to a resume in that it's a summary about you. Try to keep it to 1 page or 2 pages at most. Keep it brief and well laid out to help the HR team check your criteria. White space is good on the page so don't write too much.If possible, you should tailor your CV for each job application and the best place to do this is in the 'Personal Profile' at the top.These are the points to include in a standard CV:Name - larger font than rest of text, normally centered at the top.Contact Details - address, telephone, email, normally centered under your name.Personal Profile - Short paragraph about you. Write in the first person (I am…) and use suitable adjectives (I am hard-working, etc). Don't waffle as no-one will read it and then might miss the good stuff about you.Employment History - Most recent at the top. Include company name, job title, brief description of duties, dates. Consider if you need to just list the years for your jobs or the months and years. Of course, if there's a gap you will be asked about this at the interview so be prepared.Education and Qualifications - List most recent studies first and include back to High School qualifications.Training/Courses - List appropriate extra training you've undertaken that didn't mean a qualification, 1-day Customer Service course.Skills - Optional section but can include a bullet list of skills such as languages, IT knowledge, driving license, etc.References - Optional section but if you have space include the name and contact details of two people willing to give you a reference. References are usually needed for job applications but it's not crucial to add the details to your CV.You may note it's not necessary to include your date of birth, citizenship, marital status but you can include these if you so desire.UK Paper SizeNote, standard letter paper in the UK is A4 so print your covering letter and CV on this size paper.Covering LetterAlways include a typed covering letter with your application and keep it short and simple. You need three main paragraphs:A reason for writing - "I would like to apply for the position of..."A short paragraph about you. Tell them why you're the best person for the job.Your hopes for the future.End with a short and polite conclusion. "I look forward to hearing from you" can suffice.How to Present Your ApplicationIt can be tempting to send your application in a large plastic folder, thinking this will mean you will get noticed. This probably won't be the case as your application is likely to get separated from the rest of the pile and not make it back. If you would like to use a wallet then choose a plastic A4 size presentation wallet with a clear front cover. This way the HR team won't get annoyed having to open a fancy binder or take papers out of a zipper bag. When I worked in an office, the first thing I would do with applications and submissions was to remove all fancy 'extras' and staple the papers together.Follow Up/ResponsesDon't be disheartened to hear you are unlikely to receive a response for your all your job applications. Actually, you are unlikely to receive a response unless they want you for an interview. This is simply because of the huge amount of applications and the extra work and expense this would cause. I have known larger companies to use a standard postcard acknowledgment to let you know your application has been received and to inform you if you don't hear from them in the next 3 weeks then you have been unsuccessful.HR Departments do not want a follow-up call from every applicant for every vacancy or they would never get off the phone. Really, don't call them after a week to ask if your letter got there. Ensure it gets there yourself by either hand-delivering the application or sending by Recorded Delivery (needs to be signed for). But saying this, if you are confident you are the right person for the job and it's been a month since the closing date (which you obviously met) then do give them a call. Be clear, polite and don't waste their time.ConclusionIt takes time to get through the selection process and to start the job, even if you are selected, so always plan ahead. Employers expect candidates to need to give notice before leaving their current job so it can be months from when you first saw the advert until your first day at your new job. Remember, it's easier to look for a new job while you're already working so don't rush these things. Find the right job for you.