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With the GDPR barely weeks away, there’s greater pressure to ensure compliance with the new EU regulation on personal data processing. A recommended first step to attaining compliance is doing a gap analysis, or simply, comparing your current status and the ideal according to the GDPR. This process will point out where your organization is at odds with the GDPR and will help you figure out the next steps to full compliance.A gap analysis can be done in-house if you have a dedicated team to this task and someone with an extensive knowledge of the GDPR and EU data laws. Another option is to contract an agency to do the analysis for you. The second choice has the advantage of being conducted by a fresh set of eyes, which have the advantage of seeing every data process and policy you have for the first time and without bias.A gap analysis is a very detailed process, but here are the key steps.Audit and documentation. The initial step involves the audit and documentation of your organization’s current policies on IT, data, security, and privacy. There are two objectives in this step. First is to review the policies against GDPR guidelines. Second would be to convert your policies and procedures into forms that would suit the GDPR.Create a roadmap. The second step is the creation of a roadmap towards compliance. This has to be performed with the executive leadership to fast track its implementation and ensure that it is prioritized throughout your organization.Prepare for the worst. The third step would be to prepare for breaches and undesirable circumstances. You have to determine your security risks, assess impacts, and create SOPs for cases of a data leak, theft, breach, etc. You also need to form clear procedures on how to answer inquiries from subjects regarding their data.Before doing a gap analysis or hiring an agency to do it for you, I suggest getting your whole organization familiar with the GDPR. You can get started with the main provisions of the GDPR and the key changes that data companies should adapt to once the GDPR is fully enforced.

The decision to adopt digital record keeping is not solely on the hands of the medical professionals. Initial resistance has probably been due to the cost of developing and maintaining the system (in-house systems are expensive and take lot of time to develop, out of house systems are relatively easy to purchase but obtaining the software, adapting it to local needs and tech support are expensive) and privacy concerns. In the UK patient resistance is one of the main factors slowing the move to digital records; patients and legislators are concerned of privacy breaches – though in my view paper notes are easier to lift and copy without permission than electronic notes that leave a trace every time someone looks at them.Lot of professionals started to resist the move after administrators and legislators figured that electronic note keeping is a great way to force staff to fill unnecessary forms and risks assessments by not allowing you to proceed unless you fill all the forms they throw at you. Doctors and nurses are busy enough without all the added administrative tasks. For example, the system may require staff to perform VTE risk assessment on everyone who comes through the door, even though that three year old who came to ER to get a wound stitched up is probably not at a high risk of thromboembolic event and candidate for enoxaparin. There used to be specific coders whose job was code diagnosis and treatment for billing and research purposes, now this job has been allocated to doctors who have to look through ICD10 to code the most obscure injury mechanisms - instead of treating patients.

Have you ever thought about how these insurance companies provide coverage to different types of risks? Well, insurance companies do not approve any application without risk assessment of that particular form. Who assesses the risk of each application, and how? Insurance underwriters!For instance, the application is of life insurance. So, an insurance underwriter will evaluate the application thoroughly. This process involves determining the applicant's risk by reviewing his/her medical information, lifestyle, and financial details, as well as the age and gender of the applicant. Based on these collected data, underwriters will determine whether he/she is eligible for life insurance policy and if so, then how they need to pay.Underwriters don't need to approve every application. If they find the risk to be more with any particular form, they will disapprove it. It is their duty that the insurance company may not end up taking too much risk, which could lead to heavy losses.To perform the risk assessment, insurance underwriters require the following documents:Inspection reportsMedical history and examinationsInformation from the medical information bureau (MIB)Once the underwriter gathers the required information, the approval and disapproval depend on the underwriter. They have options for classifying the risk of the application that includes:PreferredApproved standardApproved substandard or ratedDeclinedAn application is preferred, only if it involves less risk; this means the customer is healthy and pays low-rate premiums. An application with an approved rating by underwriter means it involves average risk as compared to other forms. And the successful applications are rated as standard; however, preferred and approved standard rating applicants enjoy the low-rate premiums. Applications that involve a high amount of risk are often declined.Are you finding it difficult to manage the overburden of underwriting tasks? Seek help in the form of Insurance Support World! We have an expert team of skilled and experienced professionals who use the latest technology to deliver accurate and timely outsourcing underwriting services to our clients.