Personal Data Form New Employee Or Change Of Information: Fill & Download for Free

Where can I find an easy to understand checklist of things I need to do to make my website GDPR-compliant?Considering that every small, medium and large organization worldwide, that processes Personal Data of EU citizen will have to be compliant with GDPR but getting to grips with GDPR can be challenging.Check out the following extensive Gantt chard with steps and GDPR Policy Templates you need to implement to become GDPR compliant.Free GDPR Preparation Planning GanttGDPR Compliance ChecklistHere is a very easy GDPR-compliance checklist you can go through to work towards GDPR-Readiness:i. Understand What is Personal DataGDPR is all about the personal data and you should understand what is considered as “personal data” under new regulations and what kind of those that you deal with. Chances are that you do collect personal data, even if you are collecting the names and telephone numbers of your customers, you do collect personal data. Also, know how do you collect that data, how do you use them and how do you store them.“Personal Data” (PD) means any information relating to an identified or identifiable natural person (“Data Subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person Regulation.ii. Check if the people in your database have given consent (from EU)GDPR states that all personal data collected requires proof of consent. “Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her. Direct consent is given for example if you have consent from your customers to collect their personal data for business operations purposes, you cannot send them marketing materials with the same consent.iii. Perform a Data Protection Impact Assessment (DPIA)By performing a DPIA under the GDPR helps an organization to identify, assess and mitigate or minimize privacy risks with data processing activities. They are particularly relevant when a new data processing process, system or technology is being introduced. The DPI register is a spreadsheet (for example Excel template) that keeps track of all the data breaches that have happened and how they were dealt with.iv. Create or update external Privacy Policy and Data Protection PolicyMake sure your website is updated, for example with a Privacy Policy and a Data Protection Policy that is according to the new GDPR directive. Use the definitions from the GDPR, mention the new changes you will make related to and send a notification to the people in your database with a request to continue doing communication.v. Prepare for Access RequestsUnder the GDPR, all citizens will have the right to have insight and access to their personal data. Also to rectify inaccurate data or object to their data being processed or even completely erase any of their personal data you hold. You must be able to process such requests within a prescribed period of time.vi. Create a “Request to Access Personal Data” Button or Page on your WebsiteUnder GDPR, all EU residents will have “Access-request” right over the companies and organizations that collect their personal data. Using that right, they will be able to access their personal data that was collected about them. Having a clear Request solution as well as privacy and data protection policy page on your website will make it easier for you to handle those requests.vii. Explain the changes in the law to your EmployeesMake sure your employees are aware of the changes in the law. Send them a brief memo with topics that are relevant to know. Explain possible responsibilities for employees that came with the introduction of the new GDPR directive regarding compliance. They should be able to notify responsible persons in your organizations in case of data breaches or other violations.viii. Check if Your Suppliers are GDPR-readyContact your suppliers in time to make sure that the suppliers take action to prevent data breaches and other violations. They need to review their policies and contracts to ensure that you will not have any sanctions caused by third-parties and your suppliers.ix. Do I need to appoint a GDPR DPO (Data Protection Officer)?The GDPR is choosing consumer trust ahead of the business’s interests. From a legal perspective, that fosters the objective that the GDPR creates an accountability and transparency demand (specifically to the consent of the Data Subjects), it appears that to be compliant you need to appoint a DPO. However, when carefully reading the GDPR directive, you can conclude it’s not specified when a DPO should be appointed. A soon to be Supervisory Authority will provide us with this answer. This will depend on the data intensity of your company.Article 37 of GDPR document states that companies and organizations need to appoint a Designated Data Protection Officer (DPO) when these conditions are met,(a) The data processing is carried out by a public authority or body. Or(b) The controller’s or processor’s “core activities” require “regular and systematic monitoring of data subjects on a large scale” or consist of “processing on a large scale of special categories of data.”You might consider appointing a DPO, just to be sure, but no need to hire one.Also Check out: GDPR Complete Compliance Kit Document TemplatesHope this information is valuable. Please UPVOTE if you like it.Best, Peter

What is GDPR?Every small, medium and large organization that processes Personal Data of EU citizen will have to be compliant with GDPR but getting to grips with GDPR can be challenging. Where to start, and what does GDPR actually mean. Large corporates like Facebook, Google and Twitter have complete departments specialized in IT law to ensure compliance but what if you just run a one person company that runs an e-commerce website with thousands of visitors per day. There are many questions and there is already a lot written about GRPR. In this article, a view on GDPR from the perspective of an SMB/SME within and outside Europe.Free GDPR Preparation Planning GanttGDPR stands for General Data Protection Regulation. It a completely new regulation of the European Union which took effect on 25 May 2018. Best described as “(the) most sweeping overhaul of regulations on personal information for last two decades.” It will reshape the internet!It’s a new set of EU laws regarding how companies can process and gather data on EUR citizen;It makes organization directly accountable for what they do and don’t do with sensitive EU citizen data. This also includes governments agencies and other public associations;Non-compliant? The GDPR allows for penaltiesof up to the higher of 4% of annual worldwide turnover and EUR20 million;The impact of GDPR reaches far beyond the world of marketing. It even needs to be implemented within applications (Privacy by design, security by design, and GDPR by design);What should an overseas company do to make sure our data is GDPR-ready?The GDPR impacts all organizations that process personal data from EU citizens. Most companies feel overwhelmed with all the attention and threatening articles, here is a very easy GDPR-compliance checklist you can go through to work towards GDPR-Readiness:Understand What is Personal DataGDPR is all about the personal data and you should understand what is considered as “personal data” under new regulations and what kind of those that you deal with. Chances are that you do collect personal data, even if you are collecting the names and telephone numbers of your customers, you do collect personal data. Also, know how do you collect that data, how do you use them and how do you store them.“Personal Data” (PD) means any information relating to an identified or identifiable natural person (“Data Subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person Regulation.Check if the people in your database have given consent (from EU)GDPR states that all personal data collected requires proof of consent. “Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her. Direct consent is given for example if you have consent from your customers to collect their personal data for business operations purposes, you cannot send them marketing materials with the same consent.Perform a Data Protection Impact Assessment (DPIA)By performing a DPIA under the GDPR helps an organization to identify, assess and mitigate or minimize privacy risks with data processing activities. They are particularly relevant when a new data processing process, system or technology is being introduced. The DPI register is a spreadsheet (for example Excel template) that keeps track of all the data breaches that have happened and how they were dealt with.Create or update external Privacy Policy and Data Protection PolicyMake sure your website is updated, for example with a Privacy Policy and a Data Protection Policy that is according to the new GDPR directive. Use the definitions from the GDPR, mention the new changes you will make related to and send a notification to the people in your database with a request to continue doing communication.Prepare for Access RequestsUnder the GDPR, all citizens will have the right to have insight and access to their personal data. Also to rectify inaccurate data or object to their data being processed or even completely erase any of their personal data you hold. You must be able to process such requests within a prescribed period of time.Create a “Request to Access Personal Data” Button or Page on your WebsiteUnder GDPR, all EU residents will have “Access-request” right over the companies and organizations that collect their personal data. Using that right, they will be able to access their personal data that was collected about them. Having a clear Request solution as well as privacy and data protection policy page on your website will make it easier for you to handle those requests.Explain the changes in the law to your EmployeesMake sure your employees are aware of the changes in the law. Send them a brief memo with topics that are relevant to know. Explain possible responsibilities for employees that came with the introduction of the new GDPR directive regarding compliance. They should be able to notify responsible persons in your organizations in case of data breaches or other violations.Check if Your Suppliers are GDPR-readyContact your suppliers in time to make sure that the suppliers take action to prevent data breaches and other violations. They need to review their policies and contracts to ensure that you will not have any sanctions caused by third-parties and your suppliers.Do I need to appoint a GDPR DPO (Data Protection Officer)?The GDPR is choosing consumer trust ahead of the business’s interests. From a legal perspective, that fosters the objective that the GDPR creates an accountability and transparency demand (specifically to the consent of the Data Subjects), it appears that to be compliant you need to appoint a DPO. However, when carefully reading the GDPR directive, you can conclude it’s not specified when a DPO should be appointed. A soon to be Supervisory Authority will provide us with this answer. This will depend on the data intensity of your company.Article 37 of GDPR document states that companies and organizations need to appoint a Designated Data Protection Officer (DPO) when these conditions are met,(a) The data processing is carried out by a public authority or body. Or(b) The controller’s or processor’s “core activities” require “regular and systematic monitoring of data subjects on a large scale” or consist of “processing on a large scale of special categories of data.”You might consider appointing a DPO, just to be sure, but no need to hire one.Also Check out: GDPR Complete Compliance Kit Document TemplatesHope this information is valuable. Please UPVOTE if you like it.Best, Peter

What is GDPR?Every small, medium and large organization that processes personal data of EU citizen will have to be compliant with GDPR but getting to grips with GDPR can be challenging. Where to start, and what does GDPR actually mean. Large corporates like Facebook, Google and Twitter have complete departments specialized in IT law to ensure compliance but what if you just run a one person company that runs an e-commerce website with thousands of visitors per day. There are many questions and there is already a lot written about GRPR. In this article, a view on GDPR from the perspective of an SMB/SME within and outside Europe. Also included: a link to our GDPR compliance KIT.GDPR stands for General Data Protection Regulation. It a completely new regulation of the European Union which took effect on 25 May 2018. Best described as “(the) most sweeping overhaul of regulations on personal information for last two decades.” It will reshape the internet!It’s a new set of EU laws regarding how companies can process and gather data on EUR citizen;It makes organization directly accountable for what they do and don’t do with sensitive EU citizen data. This also includes governments agencies and other public associations;Non-compliant? The GDPR allows for fines of up to the higher of 4% of annual worldwide turnover and EUR20 million;The impact of GDPR reaches far beyond the world of marketing. It even needs to be implemented within applications (Privacy by design, security by design, and GDPR by design);How will it affect small businesses?The GDPR brings a lot of extra work for all organizations that are considered to process Personal Data. For a small business owner, small organisation manager or sole trader, who feels overwhelmed with all the attention and threatening articles, here is a very easy GDPR-compliance checklist you can go through.Understand What is Personal DataGDPR is all about the personal data and you should understand what is considered as “personal data” under new regulations and what kind of those that you deal with. Chances are that you do collect personal data, even if you are collecting the names and telephone numbers of your customers, you do collect personal data. Also, know how do you collect that data, how do you use them and how do you store them.“Personal Data” (PD) means any information relating to an identified or identifiable natural person (“Data Subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person Regulation.Check if the people in your database have given consent (from EU)GDPR states that all personal data collected requires proof of consent. “Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her. Direct consent is given for example if you have consent from your customers to collect their personal data for business operations purposes, you cannot send them marketing materials with the same consent.Perform a Data Protection Impact Assessment (DPIA)By performing a DPIA under the GDPR helps an organization to identify, assess and mitigate or minimize privacy risks with data processing activities. They are particularly relevant when a new data processing process, system or technology is being introduced. The DPI register is a spreadsheet (for example Excel template) that keeps track of all the data breaches that have happened and how they were dealt with.Create or update external Privacy Policy and Data Protection PolicyMake sure your website is updated, for example with a Privacy Policy and a Data Protection Policy that is according to the new GDPR directive. Use the definitions from the GDPR, mention the new changes you will make related to and send a notification to the people in your database with a request to continue doing communication.Prepare for Access RequestsUnder the GDPR, all citizens will have the right to have insight and access to their personal data. Also to rectify inaccurate data or object to their data being processed or even completely erase any of their personal data you hold. You must be able to process such requests within a prescribed period of time.Create a “Request to Access Personal Data” Button or Page on your WebsiteUnder GDPR, all EU residents will have “Access-request” right over the companies and organizations that collect their personal data. Using that right, they will be able to access their personal data that was collected about them. Having a clear Request solution as well as privacy and data protection policy page on your website will make it easier for you to handle those requests.Explain the changes in the law to your EmployeesMake sure your employees are aware of the changes in the law. Send them a brief memo with topics that are relevant to know. Explain possible responsibilities for employees that came with the introduction of the new GDPR directive regarding compliance. They should be able to notify responsible persons in your organizations in case of data breaches or other violations.Check if Your Suppliers are GDPR-readyContact your suppliers in time to make sure that the suppliers take action to prevent data breaches and other violations. They need to review their policies and contracts to ensure that you will not have any sanctions caused by third-parties and your suppliers.Do I need to appoint a GDPR DPO (Data Protection Officer)?The GDPR is choosing consumer trust ahead of the business’s interests. From a legal perspective, that fosters the objective that the GDPR creates an accountability and transparency demand (specifically to the consent of the Data Subjects), it appears that to be compliant you need to appoint a DPO. However, when carefully reading the GDPR directive, you can conclude it’s not specified when a DPO should be appointed. A soon to be Supervisory Authority will provide us with this answer. This will depend on the data intensity of your company.Article 37 of GDPR document states that companies and organizations need to appoint a Designated Data Protection Officer (DPO) when these conditions are met,(a) The data processing is carried out by a public authority or body. Or(b) The controller’s or processor’s “core activities” require “regular and systematic monitoring of data subjects on a large scale” or consist of “processing on a large scale of special categories of data.”You might consider appointing a DPO, just to be sure, but no need to hire one.Check out:Free GDPR Preparation Planning GanttGDPR Complete Compliance Kit Document TemplatesHope this information is valuable. Please UPVOTE if you like it.