Tender Notice: Fill & Download for Free

There various literal meaning of the word “Tender”:soft/delicate/weak/delicate/young/immature/submit/giveIn procurement parlance it mean Submit or offer.A “Tender Notice” is the notice by purchasing entities published in various media like: News papers, Purchaser’s own website and various other Govt websites.It contains the brief information about the item to be procured like: Brief Description, quantity,specifications, EMD, document cost, important dates like bid submission deadline, document purchase last date, pre-bid meeting date etc.

check out ADVERT GALLERY website .Advert Gallery is a place where you find collection of published Advertisements in various Newspaper of India. This Newspaper advertisement collection help you to view sample advertisements. Click the below link to view tender notice ad samples..Collection of Tender Notice Advertisement in Newspapers

“Prebid” meeting → the word it self suggests it as a meeting that happens prior to bidding.Techincally, you should say a pre-bid meeting as part of Tendring / Bidding process. While a company or department wishes to execute a project (not via internal departments but by engaging another agency) it starts with a Tender Notice. (These Tender Notices can be seen aplenty in News papers)In case of private organisations they generally send out the Tender Notices to specialities contractors or company in that field. These days most of the Government departments do publish these via E-procurement (eprocure /nprocure etc.,)Subsequent to the Tender Notice (or sometimes along with Tender Notice) Tender documents will also be released. The interested parties can attend the Pre-bid meeting as specified in Tender Documenr after a preliminary study of such documents.Most of the times, the client asks the interested parties to send the queries prior to this scheduled meeting. In these Pre bid meetings, the interested parties (Tenderers)can seek clarificationspoint out any contradicting information/ clausessuggest some alternate ideastry to understand the client and the objective of project in questioncan seek additional information justifying why they need such informationin case of construction/ civil works depending upon type of contract form, design issues can also be discussedTime frame for bid submission, expected time of award etc.,Such discussions takes place and will be recorded as Prebid clarifications / Amendments (if required) and will be issued you to all Tenderers.The Prebid meeting initiates interaction between the parties with respect to the particular project. Helps the Tenderers in understanding and obtaining clarifications first hand during the meeting. Also the Tenderers can gauge the competitiors and their seriousness for the project. This helps in pricing strategy.These Prebid clarifications later on become part of the Contract Agreement. Study of these clarifications is also very important for bidding and later during execution after award of Contract.At times, these clarifications becomes major evidences / backups for claims and disputes (especially in civil construction works)Hope this answer gives you an idea about Pre vid meeting.