S Corp Shareholder Agreement Template: Fill & Download for Free

If you formed an s-corp, it's probably not because it's something you've been dreaming of doing since you were a child. No kid has ever thought, "Gee, I can't wait to be a grown-up so I can form a corporate entity all my own!" That would be disturbing. You probably formed an s-corp because your accountant, attorney, or colleague told you it was a good idea and that you'd save a bunch of money on taxes, like maybe even thousands of dollars. Which seems like a great trade-off, right? Your accountant or attorney files some paperwork, you come up with a funny corporation name, you open up a bank account, and then you get to save money on taxes.Having an s-corp is a lot like having a car. Having a car has its advantages, you have flexibility and freedom when it comes to getting around, and you can haul crap from one place to another. But besides the actual cost of a car, there's also car maintenance - something I loathe. There are oil changes and wear and tear, and factory recalls, ah the joys of automobile ownership. With an s-corp, there are income tax advantages, the flexibility of using pre-tax business income for business expenses, and personal liability protection because a corporation is a separate entity. But like a car, there are upfront costs and maintenance requirements. Yes, you have to "maintain your s-corp."It's bureaucratic, but once you learn the requirements, you'll realize it's easy, albeit annoying. The good news is that there are various professionals and services to help you along the way.When it comes to maintaining your s-corp, there are three different zones. There's the financial zone, the legal/administrative zone, and the tax zone.In this article, I'll teach you all about these three different zones of s-corp maintenance required after you've formed your company. Let's dive in.THE FINANCIAL ZONEOPEN UP BUSINESS BANK ACCOUNTS AND USE THEMAfter you've set up your s-corp, one of the first things you need to do is open up your business bank account(s). To do this, you'll need to have requested and received a nine-digit Tax ID number that gets given to you by the IRS. The Tax ID number is also known as an EIN or FEIN, which stands for Employer Identification Number or Federal Employer Identification Number.HOW TO CHOOSE A BANKWhen it comes to choosing a bank, there is no right or wrong bank to choose. It's a matter of what you value. If you value convenience when it comes to local branches and ATMs, you probably want to go with a big, traditional bank. If you want an online interface that is easy to use and communicates with other applications well, you might want to go with a newer, online-only bank. If you would rather sacrifice convenience not to support evil banks, go with a credit union.WHAT YOU NEED TO OPEN UP AN ACCOUNTYou'll need the state incorporation paperwork showing the state's acceptance of your filings.You'll need your corporation's nine-digit Tax ID number that gets given to you by the IRS.You'll need a form of identification.You'll need to be ready to deposit funds into the account. The bank will set the minimum amount required, so check directly with the bank.You might need corporate bylaws, operating agreements, shareholder certificates, stock certificates, and the confirmation paperwork from the IRS that approves your election to be taxed as an s-corp. I have opened up a lot of corporate accounts, and I was never required to bring these items, but other banks might.USE THE BUSINESS BANK ACCOUNTS.Whenever a client pays your business for work, your business will do or has done, even if it's just you doing the work, make sure the payment gets deposited into the business bank account. And when you have business expenses, which are things like office rent, website costs, or a bill from your accountant, make sure to pay for these expenses with business funds from your business account.KEEP THE BUSINESS FINANCES SEPARATE FROM THE BUSINESS OWNERS, DIRECTORS, AND OFFICERS.Do not use your business account to pay for personal expenses. If you need to, you can transfer the funds to your personal account in the form of a draw. Yes, I realize it's silly kabuki, but a corporation is kind of kabuki if you think about it. It's just paperwork and then imagining that you formed a company and then everyone else collectively using their imaginations to agree that you made a company and then following all these rules to show that the company is a separate, legal entity.When your personal finances and business finances are mixed and commingled, you're treating both as if they are not separate from one another. And that might feel confusing if you're a writer or an actor or a model who has an s-corp for your writing, acting, or modeling services because you think, "My business and I am the same." I get that. But your s-corp is its entity, and you are the owner who also might happen to be the employee.Keeping the financials separate is a way to show that your entity is separate from you. This distinction is vital if your personal liability. Only having business transactions within the business accounts will also make the record-keeping and bookkeeping much more straightforward, less time consuming, and less costly.KEEP DETAILED FINANCIAL RECORDS (BOOKKEEPING)Bookkeeping and accounting records need to be accurate so you, as the business owner, can use those records to make business and financial decisions. You might easily see that one service or product you offer generates the majority of the revenue with minimal cost, while other services or products lose money.Accountants need bookkeeping records to file all the various tax filings your business might be required to file. They can't do their job correctly without accurate records. And bad data, which leads to bad reports, can cost you. For example, you might overpay with taxes. Or, in the event of an audit, inaccuracies that get discovered, may cost in taxes, penalties, and fees.THE TAX ZONEINCOME TAX FILINGSMany people choose to elect their corporations (and LLCs) to be taxed as an s-corp because of its federal income tax advantages considering their business and their personal accounting and tax situation. One tax advantage of an s-corp over a regular c-corp is that an s-corp doesn't pay federal corporate income taxes. A c-corp pays federal income tax at the corporate level, and the employees and owners also pay federal income taxes on the money received from the company. That's double taxation.The profits an s-corp earns gets "passed-through" the business and down to the owner, and then the owner pays taxes at the personal level. There are no federal corporate income taxes that an S-corps needs to pay. Remember, we're just talking federal income tax here, not state or local or payroll.An s-corp does, however, have a responsibility to file an annual Federal tax return via Form the 1120S. This tax form is for informational purposes only and provides the IRS with an aggregate view of the business' earnings and expenses.We recommend hiring an accountant who understands your business to file your 1120S on your behalf.QUARTERLY PAYROLL TAX FILINGSIf you have employees, you'll need to set them up as a W2 employee (it's filing paperwork internally and with the Federal and state governments) and pay them via payroll. Paying an employee through payroll most likely means you're getting set up with a payroll service.In general, if you are the owner who also works in the business, you are also required to pay yourself via payroll. Payroll is the area where owners who are also employees can leverage the tax laws in their favor and find significant tax savings. You need to work closely with your accountant to determine the best way to set up your payroll.Even if you don't have employees, or maybe you didn't pay yourself via payroll yet, the s-corp still needs to file a "zero report."STATE TAX FILINGS (USUALLY, ANNUALLY)Every state has its own rules and regulations when it comes to s-corps and their required annual tax filings. Some filings have expensive fees associated with them, like California, where there is an $800 Franchise Tax fee due each year for LLCs and S corporations. Other states have less expensive annual fees. Your accountant will know the required yearly filings for your s-corp. Your accountant might do it for you, or they might give you instructions so you can complete it yourself. If the latter, you might want to put a reminder on your calendar, so you don't forget to file and pay the fees.LOCAL TAX FILINGS (USUALLY, ANNUALLY)Just like with state tax filings, your local city and county government might require you to complete annual tax filings for your business. Each local government is different and unique with its own laws and regulations. Make sure to check with your accountant, even if you don't think you'll owe any. You might still be required to file a zero report.THE LEGAL & ADMINISTRATIVE ZONEANNUAL SECRETARY OF STATE FILINGSEvery state will have its own requirements for its annual filings that are due to the secretary of state. The annual filing is necessary. If you fail to meet this filing requirement, you'll probably have to pay late fees. But the real risk is the involuntary dissolution of your company. With the corporation status, you'll default into being a sole proprietor. Everything you've set up will be undone and all because you overlooked what might have been an almost effortless filing.In the state of California, the annual secretary of state filing is called the Statement of Information, it's straightforward to file, you can do it online, and the fee is minimal at $25 for the year. You'll often be required to complete the annual filing pretty soon after you initially set up your company. To find out more about this requirement for your s-corp, check in with your secretary of state office, with your accountant, or your attorney.ANNUAL MEETINGSMost states require corporations and LLCs to hold an annual board member or shareholder meeting and to keep a record of the minutes. Yes, even if you're a one-person business. Yes, I think this is an idiotic requirement for a one-person business. You can find templates for meeting minutes and keep it in a running Google doc or the like.A separate, updated set of minutes is required any time you make a major decision within your company. These kinds of decisions could range from applying for a bank loan to taking legal action against another business. If you have a small business attorney, it doesn't hurt to ask for their advice on this, or if they have a template for meeting minutes, you can use it.CORPORATE DOCUMENTSThere are some other legal formalities required when setting up your corporation, shocking, I know. Some states require companies to create bylaws, and other states require these bylaws to be filed with the secretary of state. Corporate bylaws define your business' structure, roles, and specifies how your company will conduct its affairs. Check with an attorney and weigh all your options.PUBLICATION REQUIREMENTSDo some research to find out if your state has any weird publication requirements. For example, New York requires all LLCs to formally publish an announcement of the new company formation in a newspaper. Then, there needs to be a Certificate of Publication filed within 120 days of formation or else lose said formation. Not every state has this requirement, but find out if yours does.There might be some requirements that I'm missing because specific requirements might only apply to a handful of states or one county in Alaska. I don't have all the answers to all the questions, but I hope this article teaches you how to think about the financial, tax, legal, and administrative aspects of your business. And how often these elements all intersect with one another. Filings and registrations are due to different organizations and entities. As a business owner, it's your job to get familiar with these separate entities and the various obligations your business has.

I highly recommend using Launch by LegalShield | LegalShield to incorporate, as they will take care of all the paperwork filing and provide affordable legal advice and consultation. They can also assist you in deciding which legal entity will be best for you.Corporation vs. LLC – Corporate FormalitiesPosted on Sep 19, 2018TwitterEmailWorries over corporate governance are a big reason many people choose not to incorporate and instead settle on another entity type. Corporations have gained a reputation for extremely complicated governance with a lot of rules and regulations, so that corporate directors are spending a lot of time and effort maintaining good standing. Limited Liability Companies, on the other hand, are perceived as having few governance requirements, a big part of the growing popularity of the LLC structure.But corporate governance might not be as big of an obstacle as you initially thought.Corporate GovernanceWhile there are many different documents that can become part of corporate governance, there are only a handful of essential documents that you need when you’re running a small corporation. This is a big part of the misunderstanding of corporate governance: there are a lot of documents you need if your corporation grows into an international giant, but they are not necessary for a small incorporated business. Here’s what you really need.First, you will need a certificate of incorporation, also known as articles of incorporation. This document includes basic details about your business, such as:Business AddressBusiness NameRegistered AgentStock Information Visit your Secretary of State’s website or the Department of Corporations and you might find a simple template for this form. Small business owners looking to incorporate should be fine with the standard requirements, but if you want to spell out special provisions at this stage, you can do so.The next step in corporate governance is an initial meeting. This is where you will elect corporate officers, as well as decide on corporate bylaws. The bylaws are the rules you use to formalize how the corporation runs: what do the corporate officers do, what procedures do you follow to call meetings, and how will you issue and transfer stock. While you can set your own rules, you should be able to find templates from your state that will suit your needs.After that, a corporation must hold an annual meeting for directors, as well as an annual meeting for shareholders. These have different functions: the directors will typically focus on plans for the business and making decisions on the future of the business; the shareholder meeting (which must be announced in advance—check with your state for specific rules for notification) is an update on the business, its previous, ongoing, and future activities, and an opportunity to elect new directors.These meetings are accompanied by some additional paperwork requirements. You will need to have someone taking minutes of the meetings, noting substantial items such as:Time and Place of the MeetingAttendanceAgenda ItemsVotes And every year, a corporation will have to file a report updating or confirming the information from the certificate of incorporation accompanied by an annual fee.Limited Liability Company GovernanceGovernance for a limited liability company is famously simple. There is only one document that you really need to have, the certificate of organization. If you choose to form an LLC, you’ll file this with the state and include basic information about the company:Business NameBusiness AddressRegistered AgentPurpose for FormationManaged by one person or multiple people Once that is on file, the LLC just has to file an annual report with the same information.One additional component of LLC governance is not required, but it’s a good idea to do it, and that’s developing an operating agreement. The operating agreement functions similarly to corporate bylaws, except for an LLC. It spells out how the organization will be run: what the managing members do, procedures for calling meetings, and, importantly, the conditions under which the LLC might be dissolved, among other things. The operating agreement is the opportunity for you to set up your own governance standards above and beyond the legal requirements.ComparisonLimited Liability Companies have a reputation for easier governance than a corporation, and depending on the business, it might well be the case. However, the requirements for a small corporation can be very simple, too. The biggest difference is holding annual meetings and filings, which only impact you once a year. But the LLC is always an option if you want to avoid the corporate governance requirements. Above all, you should be comfortable with how the business is structured, so consider the operating agreement for an LLC or corporate bylaws that align with how you plan to govern your business.

When starting a new business, it can be easy to become overwhelmed by the sheer number of tasks on your to-do list. To help you with the overwhelming workload, we’ve created this ultimate startup checklist.This list covers the most common things that entrepreneurs need to remember when starting their new businesses and are broken down into relevant categories.1. Validate Your Business IdeaIt is difficult to be sure that your great idea will transform into a successful business. Make sure there is a real need and plenty of people to benefit from your business. Here are a few ideas on how to do this:Talk to customersCollect customer feedbackResearch pricesTest your product out through trialsHow do you know if the idea is worth following during this time? Learn How to Tell Your Post-Coronavirus Business Idea is Worth Pursuing.2. Create Your SWOT AnalysisSWOT is an acronym for strengths, weaknesses, opportunities, and threats. This detailed brainstorming process is an excellent way of designing strategies to help your company succeed. You can view the details of a SWOT.Identify Your Business Strengths - Strengths refer to your company’s internal capabilities. You have control over your company’s strengths, such as employee skill, brand, resources, and capabilities.Recognize Your Business Weaknesses - Identify the company’s weaknesses. Once they are identified, you can work on improvements to strengthen your company.Find Business Opportunities - These are external factors that can be harnessed to make your startup successful. Opportunities can take any form. They can be potential improvements in technology, new business possibilities, and expansion ideas. It’s important to learn how to recognize then take advantage of these opportunities.Evaluate Threats - Threats are external factors or occurrences that might possibly damage your business. Examples of threats are competition from other companies, who could undercut your pricing strategy or being unable to obtain an adequate supply of your product. Threats are difficult to prevent, but you can have strategies to include them in your decision-making and analysis.3. Define Your Unique Selling PropositionCommonly known as your “USP,” your unique selling proposition is what makes your company unique and better than the competition. How will your startup stand out against your competitors? Having a great answer to this question can make or break your startup. Get started with this template for your SWOT analysis.4. Write Your Business PlanThink of your business plan as a roadmap that can help you structure, run, and grow a business. If you want to be successful, and especially if you plan to apply for business loans or attract investors, you will definitely need a solid business plan. Learn how to write a business plan.5. Build Your A-TeamIf all the signs are pointing to hiring a your first employee you’ll want to be sure to understand the new role in order to hire quality candidates. Get the Ultimate Guide to Hiring Quality Remote Workers.6. Define Your FundingAs with any new startup it’s vital to know how much money you will need to get the company functioning. Unless you have another source of income it’s important to weigh your funding options sooner than later.Research and Define Your Possible Funding Sources - This can take the form of investors, bank loans, or even your own savings. So, what other ways are there to secure the funding your startup needs?Loans for small businessTrade equity or servicesBootstrappingFamily and friendsAccelerator or incubatorCrowdfundingGrants for small businessesLocal contests or competitions7. Prepare Your Financial StatementsIt is critical to create a financial statement that includes the following parts.Startup budgetStartup costsSales forecastPro forma (projected) profit and loss statementPro forma (projected) balance sheetThese statements are necessary for lenders to be sure they can provide financial backing to your business. They demonstrate you have planned ahead for any outcome. They also show that you have an idea of where the profit will eventually come from, which is very important for startups.8. Create Your Business BrandThe effective use of branding will set your new business apart from your competition. Branding can mean the difference between a failed startup and a wildly successful one. You must connect with potential customers to draw them toward your product or service.Nail Your Content Messaging - content has many different forms to reach your customer. Your customer could convert from a website, landing page, cold call, email campaign or all the above. Make sure that your content conveys your solution clearly. Here are some resources to help you with content.How Effective Writing Can Increase Your Startup's Success9 Ways to Use a Customer Journey Map to Control Your Content MarketingWrite a Tagline - A tagline must achieve a number of objectives. It must be memorable to the customer and communicate the essence of your business in just a few words. It must grab the customer’s attention and make them understand what your business does. For example the tagline at VirtualPostMail is “We Scan Your US Postal Mail.You Read It Online. Anytime. Anywhere.” You know that it is a virtual mailbox service that scans your mail online and you can access it 24/7 with your account.Develop the “Voice” of your Brand - The “voice” of your brand is a important aspect of how your business communicates with its customers. For example your “voice” can be sarcastic, friendly, or goofy. Your brand “voice” will be conveyed in all channels that include the business’ online appearance, customer service interactions, and social media presence.Find Colors and Fonts for your Brand and Stick to Them - Colors and fonts are an integral part of your company’s brand and visual representation, make it consistent from print to online mediums.Make a Logo - A logo is another vital tool for establishing your brand. Logos can create instant recognition in your customer’s mind. For example Starbucks recently removed the name from their branding so that only their logo is used. This is clearly a testament to the effectiveness of their logo.9. Determine Your Business LocationYour business location matters! It can affect your taxes and how you operate your business. That’s why it’s critical to determine your long term business goals.The most popular states most startups consider are Delaware and Nevada, due to a business-friendly climate that benefits entrepreneurs in a number of ways. Learn more about the Top States to Form Your LLC: Delaware and Nevada.If you already have an interest in Delaware, Nevada, and California check out these resources.Delaware6 Reasons You Should Form Your Next Business in Delaware4 Steps to Setting Up a Delaware LLC6 Steps To Prepare A Certificate of Formation for a Delaware LLC5 Benefits You'll Get With Your Delaware Virtual MailboxNevada5 Reasons Why You Should Have a Nevada LLC6 Steps to Forming an LLC in NevadaCalifornia5 Steps to Setting Up an LLC in CaliforniaYou might also want to incorporate a business out-of-state to expand the business, protect privacy, and find better investment opportunities. Before you do so, it’s important to understand the requirements involved because it might not be worth the cost. Learn about When to Register a Business Out-of-State.10. Find Your Business AddressWhether you are setting up a brick-and-mortar business or prefer to be based online, every company needs to register a business address. Here are some points to think about when deciding on your business address.Commercial Office - This option provides your company with a real physical office location for your business. This is a good choice for those businesses that want to have in-house employees and accommodate walk-in customers. It can be an expensive option, however, and can quickly drain money from a business if the location choice is not suitable.Research what’s available, and think hard about your needs. Some examples of physical spaces include business parks, industrial parks, and commercial office buildings. For further information check out What Types of Commercial Spaces Can You Use for Your Business.Virtual Office - Virtual offices are becoming increasingly popular in the age of remote work. They provide some of the benefits of office spaces, while still allowing employees to work remotely and collaboratively.Virtual offices also offer office-based functions, including mail receiving services, receptionist services, meeting spaces, and private offices. It might not always be the best office solution for a startup so check out How a Virtual Mailbox is Different From a Virtual Office.Coworking Spaces - Due to the collaborative nature of many startups, coworking spaces are often a popular option. They are a good solution for those who are looking for physical workspaces, but don’t have the budget to rent out a full office space. They are frequently offered for short term lease and provide similar benefits to a traditional office.Prices for these vary, but for most coworking spaces, you can usually expect high-speed internet, breakout rooms, meeting spaces. If you want the ability to maintain a permanent business address while traveling and working anywhere get the best of both worlds and learn the Three Benefits of Combining a Coworking Space and a Virtual Mailbox.Home Address - One of the easiest and most common address options for your startup is to use your home address. It costs nothing, there is no commute, and you can maintain flexible work hours.WARNING! You do have a higher risk of exposing your personal information when you use your home address. Do you really want angry customers knocking on your door? If you want to give a little cushion room between your home address and the world read How to Maintain Privacy Protection with Your Home Address for Your Business.However, using a home address only works for those who are selling their time such as freelancers or consultants. Many businesses that sell actual products will not be seen as valid or credible if they are registered under a home address.This can even be illegal in some cases, so it is important to research this beforehand. Plus, to protect your personal and business liabilities be sure to learn the 5 Benefits of Incorporating Your Home-Based Business.Virtual Mailbox - Virtual mailboxes are an increasingly popular way for startups to maintain a legitimate physical mailing address without needing to rent a whole office space. Protect your privacy (if you use your home address) and get a professional business image too! Use the virtual address to register your LLC or corporation.A virtual mailbox scans your mail and sends it to your virtual mailbox account, allowing you to keep all your mail - digital and physical - in one place. Some other great benefits of virtual mailboxes include real-time notifications, mail forwarding, package forwarding, mail shredding, and check depositing.To learn more about virtual mailboxes view these resources:What is A Business AddressWhy You Need a Business Address for Your LLC or CorporationWhy You Need a Virtual Mailbox with a Commercial Street AddressHow a Virtual Mailbox Compares to Other AddressesThe Ultimate Guide to a Virtual MailboxVirtual Mailbox Service Reviews4 Benefits of a Virtual Business Address8 Benefits of a Virtual Mailbox For Your Business7 Ways VirtualPostMail Can Help Your Remote Business4 Reasons to Choose VPM for Your Virtual Mailbox5 Ways to Get a Business Address for Your Startup4 Reasons to Get a Virtual Mailbox11. Legalize Your BusinessOnce the foundation of your business is established, it’s time to legally formalize your startup, i.e. decide if you want to register as a LLC, corporation, or partnership.If you’re uncertain on deciding the business entity type it’s recommended to meet with your accountant or attorney, but before you do that learn about the differences between the various options.C Corporation - C corporations are seen as independent legal and tax entities from the owner of the company. This type of corporation is a great way of keeping the assets of the business and business owners separate. That way, the owner or owners cannot be held liable for any debt incurred by the corporation itself.C corporations can have any number of shareholders. They then elect a board of directors, who then assign a CEO. It is expected that meetings are held annually.C corporations are taxed separately from the owners. These owners then pay another tax on any dividends that are distributed by the corporation. This is known as “double taxation”.S Corporation - This is the name given to any corporation that operates under subchapter S of the IRS code. Like any corporation, they file the Articles of Incorporation with the Secretary of State in order to incorporate themselves. They then select directors and officers to oversee the company. Finally, they file with the IRS in order to be treated as an S Corp.The treatment for an S Corp is similar to a C Corp. This means that it is technically an independent legal and tax entity, separate from the owners. This helps keep your private assets and debts separate from your corporate ones.However, in S corporations, owners report their share of profit and loss on the company’s tax returns. There is also no taxation at the corporate level, as profits and losses move through individual shareholders. These are then reported on those tax returns.In S Corporations, there are certain limits on how many shareholders are permitted. These shareholders are required by law to be US citizens or residents.Limited Liability Corporation (LLC) - This type of company is a kind of hybrid organization. It has characteristics of a corporation, a sole proprietorship, and a general partnership. It also offers certain tax advantages that are similar to those of a non-corporate structure.Similar to C and S corporations, LLCs are treated as a legal structure that is independent of the owners. This means that the owner or owners are not responsible for any debt incurred by the LLC. LLCs are also taxed in a way that is similar to sole proprietorships if there is one owner. If there is more than one owner, however, it will be taxed as a partnership. If there are multiple owners, LLCs can also be taxed as either a C corporation or an S corporation.There are no limits to how many owners an LLC can have. In LLCs, the operations of the business are controlled by operating agreements, and the organization must also have Articles of Organization in place in order to register as an LLC.General Partnership and Sole Proprietorship - These two types of businesses are very similar in structure and mainly differ in the number of owners.Sole proprietorships, as the name suggests, have one owner. General partnerships, on the other hand, can have multiple owners. There is no requirement to file official paperwork with the State, so this is one of the easiest business types to set up.However, the owner is personally responsible for any legal issues the company may experience. Also, they are personally liable for reporting profits and losses on their own tax returns.12. Register the Name of Your BusinessThis is an important step in legalizing and formalizing your business. It solidifies and consolidates the identity of your business in the marketplace.There are a number of ways to register your chosen business name. These include:Registering the structure of your business and continuing under that name. This secures the use of that name and makes it yours.Apply for a “DBA”. This stands for “doing business as,” and gives your business a name to operate under.Trademark the name of your business. This can be done at both the State and national level. This is the most expensive option and takes longer than the other choices.13. Choose Your Registered AgentMost states require a registered agent, also known as a statutory agent. This is someone who receives lawsuits, subpoenas, and other official communications on behalf of your company.The benefits of having a registered agent service are numerous. You will never miss an important communication or document, and it will keep a distance between your clients and documents you prefer to remain private. Also, if your business changes address, you can continue to use the same registered agent, as their address would remain the same.Further information can be found about registered agents below:Why a Registered Agent is Needed for an LLC or CorporationThe Difference Between a Registered Agent and a Business Address9 Reasons to Use a Registered Agent Service8 Reasons to Use a Virtual Mailbox With Your Registered Agent Service14. Obtain the Proper Licenses and PermitsYour state and county websites will list the types of permits or licenses you need for your industry specific requirements.Federal Licenses and Permits - Most businesses do not need a Federal license or permit, but if your industry is regulated at the federal level, then you likely will require one. Check with your federal agency if your business requires this and how to apply.State Licenses and Permits - The required business licenses depend on where you are and what your business does and the fees vary. Usually, states regulate more activities than the federal government.Local Licenses and Permits - The local licenses and permits depend on where you are based and your business type. Businesses that are run from home usually need permission to perform these activities in a residential zone.15. Apply for Your Employer Identification Number (EIN)This unique nine-digit number is required for all businesses operating in the United States. An EIN is vital for startups for many reasons. Some examples an EIN is critical are for:Opening bank accountsReceiving loansHiring employeesBuilding up business creditRegistering a LLC or CorporationYour EIN is a means of keeping yourself separate from the business. This means that you will never need to give out your social security number.There are a variety of ways to apply for an EIN.Online: You can apply for the SS-4 online and obtain an EIN number immediatelyMail: Simply print out an SS-4 application form, fill it out, scan it, and send it to the appropriate office in the IRSPhone: Simply call the number (800) 829-4933 to applyFax: Similar to the online option, simply fill out the SS-4 form, and fax it to your state fax number16. Open a Bank Account for Your BusinessOpening a business bank account is one of the most important things you can do when starting a business. A business bank account protects both your personal and business finances. It also simplifies the organizational aspects of business, including recording expenses, reporting taxes, and making deposit payments in the name of your company.Many use their personal bank accounts for their business, especially at the beginning. This can present difficulties later, especially if this practice is maintained for longer than it should be.IMPORTANT! An increasing trend to note when opening your business bank account is the proof of address. Banks are sweeping their databases to verify that physical addresses are real physical addresses. Mailbox addresses, PO Boxes, and registered agent addresses are not allowed. Learn what physical addresses are accepted to open your business bank account.17. Register Your Web DomainIn the digital marketplace, having the right domain name is almost as important as having the right business name. Not only will it be how your potential customers navigate to your online space, but will also represent your brand.It’s also best to keep the domain name as closely related to the actual business name as possible. For example, if your business is called “Sandwich Shack”, and your domain is called “http://www.welovesandwich.com”, it waters down your brand.18. Design Your WebsiteAn online presence is vital for your startup. The best advice to keep in mind when designing your website is to make it colorful, aesthetically pleasing, and simple. Visuals are vital!If you are not a naturally gifted graphic designer, and you don’t have the budget to hire one, there are multiple tools available to help you. Here is a shortlist of some of the best:WordPressWixWebflowShopify19. Plan Your Sales and Marketing StrategyA sales and marketing strategy are important to learn how you’ll get and retain customers with your product and services. Creating a product doesn’t just do the trick. Here are some tips for creating your sales and marketing strategy:A goal overview including advertising and marketing goalsMake it clear why your company is different from (and better than!) your competitionCreate a detailed timeline for everything that needs to be done for both short and long termCheck Key Performance Indicators (KPIs) to better understand your strategiesDeveloping a marketing plan will give you a clear guide on what steps are needed to build your customer base. The plan should cover what you will do each month, quarter or year. Here are some common types of marketing plans:Paid Marketing Plan - Paid marketing will include re-marketing, affiliate marketing, video advertising, display advertising, pay per click (PPC), native advertising, and search engine marketing (SEM).Social Media Marketing Plan - This plan should define which social media channels you are going to use and explain your tactics and what you will accomplish in content and messaging on each social media channel. Also, define the metrics you will measure for social media such as number of followers, comments, and likes.Content Marketing Plan - This is a strategic marketing approach focused on creating and distributing valuable, relevant, and consistent content to attract and retain a clearly defined audience. We recommend using a content calendar in order to plan your posts around topics, holidays, giveaways, contests, articles, and other original pieces.Want more inspiration? Check out the 14 Best Low-Budget/Free Marketing Ideas for Small Business.20. Deploy Effective Business ToolsIt is essential that you have the right tools and infrastructure in place to keep workflows and channels of communication open and optimized. There are tools available to enhance productivity and the quality of work in your team.Tools to Use to Run a Remote Business35 Helpful Remote Work Tools For Your Business31 Remote Tools to Run Your Law Firm28 Remote Tools to Run Your Accounting FirmTop SEO Audit Tools21. Hire Freelancers and VendorsMany businesses rely on third-party workers, such as contractors and freelancers and it’s important to get help if you need it.Vendors are an important aspect of any successful startup or small business. Their main role is to provide all the necessary resources. Their knowledge and experience can also be very beneficial.Suppliers also provide great benefits, primarily in their ability to source great products and items. Maintaining a good relationship with both vendors and suppliers is important.22. Locate ProfessionalsStarting a new business involves many legal decisions. It is advisable to find and hire professionals in legal affairs to help navigate through these many documents and decisions.For example, hiring an attorney or legal advisor can be invaluable when negotiating your way through the initial legalities of beginning your startup. The short-term cost of this is often worth it. Usually, these professionals will agree to a deferred payment. They will ensure your compliance with all the relevant laws, leaving you to focus on the business itself.An accountant can also be an asset to your fledgling company. A good accountant can help with all the financial complexities of running a business.Your Business Startup is Ready to Go!If you follow these steps, you’ll have your startup ready to launch in no time! There is much to consider, but with an organized approach and a great idea backed by passion and hard work, you should succeed.Remember that it’s impossible to start a business without a registered agent. States require one when you officially register your business.At VirtualPostMail, we offer a free registered agent service. Combine a registered agent with a fantastic virtual mailbox, and reap the benefits of an address with which you can list a registered agent, while also managing all of your mail from one place.